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ptownbro
Level 3

How to Apply Discounts on Unearned/Deferred Revenues

We have a product we are selling as a pre-order. To accomplish this, first we set up two items: "Product A" and "Product A Pre-Order". Product A is setup to go the "Product A Sales" revenue account and Product A Pre-Order is setup to go the "Unearned Revenue" liability account under the revenue account. In addition to the two product items, we have 1 "Discount" misc. charge setup that mapped to the "Discounts" G/L account.

 

Now, to enter in the pre order, we added a Sales Receipt using the "Product A Pre-Order" item as the product (again, this will map this to the "Unearned Revenue" account).

 

My question is how do we apply a Discount to that same transaction?

 

If we use the Discount item, it will record a Discount on the P&L at the time of the Sales Receipt (or pre-order) and that is incorrect. It should only apply the Discount at the time of invoicing later on when we deliver the product.

 

 

1 Comment 1
FritzF
Moderator

How to Apply Discounts on Unearned/Deferred Revenues

Welcome back to the Community, @ptownbro.

 

When you add a discount item to a Sales Receipt or Invoice in QuickBooks Online (QBO), it's automatically on the Discount account in the Profit and Loss report (P&L).

 

Since you don't want this to happen in the pre-order, you can apply a discount percentage or specific amount instead. This is located at the bottom right of the ales Receipt or Invoice under the Sales tax rate section. This won't be added to the P&L report since you're not adding an item. 

 

If you want to learn more about entering discounts in QBO, please check out this article: Add a discount to an invoice or sales receipt in QuickBooks Online.

 

I'll also add this article for more information about managing reports in QBO: Run reports.

 

Leave a comment below if you have any other issues or concerns, and I'll get back to you right away. I'm always here to help. Have a wonderful day!

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