Job Probability Report

In order to have an expense show up on a financial report, it has to be a posting expense.  A Purchase Order isn't posting and doesn't count.

What do you mean when you write, "I receive item without bill"?

Hi @ahemric,

I'll answer your query about POs and why they don't appear in your Job Profitability report. 

Purchase orders are non-posting transactions, which is why they don't show up on the Job Profitability report. You'll have to convert it to a bill so the transaction will become posting. 

Here's how:

1. Go to the Receive Inventory drop-down menu.
2. Select Receive Inventory with Bill.
3. On the Enter Bills window:
   • Pick the correct vendor name from the drop-down menu.
   • Select Yes to receive a purchase order for the bill.
   • Choose the correct PO, then select OK.
   • Review the information on the bill. 
   • Select Save & Close.
4. When you're ready to pay the bill, you can proceed and use Online Bill Pay.

I suggest you open this article: Accounts Payable workflows in QuickBooks Desktop. It lists 2 different workflows available in QBDT, which is paying bills with and without purchase orders. 

Let me know if there's anything else I can assist you with by dropping a post below. I'll be sure to get back to you.