Journal Entries: Adding a Payee Name AND Project...

Thanks for visiting us here, APHInvestments.

You can select a payee from the Name column when creating  the journal entry. Please see this sample screenshot for a visual reference:

Once done recording the journal entry, you can map your 1099 by following Step 3 in this article: Create and file 1099s using QuickBooks Online.

To view other articles and guides in QuickBooks, you can visit our general help topics page.  

If you need anything else, please feel free to reach out to me. I'll get back to you as soon as I can. Take care!

Yes, that is correct, but if I use that drop down for the Payee, then how do I assign it to a Customer (Project)?

This is my dilemma...

Let me assist you, APHInvestments.

You can still select a customer or project from the drop-down. 

However, if you're referring to billing a customer, you'll have to create a check or expense transaction so you can assign a customer. Then, create an invoice to bill the customer.

You can also check this article for more information: Enter billable expenses.

Feel free to get back to this thread if you have more questions. We'll reply as soon as we can.

Let me clarify:

We are selling a home. Sometimes in our transactions, escrow pays out our Contractor for services rendered on the project. When i get my HUD closing statement, I create a journal entry to input sales price, loan payoffs, interest paid, taxes paid, escrow and title fees, and misc expenses. One of those is paying our contractor. I need to categorize that expense as a Repair expense to the property, so I put it under the Name field as the PROJECT. all calculates well on the Project side... HOWEVER, there is no way to address the actual payment to my contractor so I can track for 1099 purposes... 

Side note, for our 1099 Contractors, I use Classes to determine "MATERIAL ONLY" or "LABOR ONLY". If they provide me with receipts, then the MATERIAL ONLY classes are filtered out in 1099 calculation. Having said that, I cant use CLASSES as a way to fix my issue.

I'm assuming QBO wont be adding a Payee column any time soon, so what is the work around I can do to show the amount in BOTH the repair costing of the PROJECT, as well as to the PAYEE?

Thank you all for your help!

Thanks for providing complete details on how to want to track your expenses, APHInvestments.

In QuickBooks Online, it's called "billable expense" when you want to incur a service to a customer. Check out this link for more details and how to use this workflow: Enter billable expenses.

I suggest consulting with your accountant first to check if creating a journal entry is the right process for you. If you don’t one, here's how to find an Accountant near you.

I've added these articles for future guide:

• Set up and create projects in QuickBooks Online
• How to set up contractors and track them for 1099s in QuickBooks.
  
  

Stay in touch with me if there's anything else you need with tracking your transactions in QuickBooks. I'm always around to help you.

Is there a way to make those entries in the journal entry - into a billable expense for the customer?

I have my payroll syncing into the journal of QBO.  However, we are paying salaries for some of our customer staff which we later want to go back and re-bill.  For a regular expense, this is easy because we can do it in the payable note.  However, the payroll comes in as a journal entry and that is not feasible - even if we place the customer's name into the "Name" field of the journal entry.

Is there a workflow here that I am missing ?

Hello there, @udaykhosla.

I've got some insights to share about making a journal entry billable to customers.

The billable feature is only available on expense and bill transactions. Thus, you can tag the customer or the vendor's name when creating the entry but you can't set it as a billable item.

This is how it looks like when creating a JE;

For future reference, check out this guide on how to handle billable expenses in QBO: Enter billable expenses.

Just leave a comment below if you have other concerns with QuickBooks or bill transactions. I'm always available to help. Have a good one!

I have a similar transaction as APHInvestments.  I've copied his post and made changes relevant to my specific transaction. 

We sold a new construction house. Sometimes in our transactions, escrow pays our Contractor for services rendered on the project. When I get my HUD closing statement, I create a journal entry to input sales price, loan payoffs, interest paid, taxes paid, escrow and title fees, and misc expenses. One of those is paying our contractor (plumber in my case). I need to categorize that expense as an expense to the property, ie; Final Plumbing so I put it under the Name field as the PROJECT.  All calculates well on the Project side... However, there is no way to address the actual payment to my contractor so I can track for 1099 purposes... or to close out the contractor's invoice.  Any workaround?

Yes, exactly this!!!!

Quickbooks, fix this please!!!