Showing results for 
Search instead for 
Did you mean: 
Level 2

Manually inputing older bank transactions


I see the responses from the community regarding manually adding bank transactions for QBO, but they are for accounts with a register.

Is it possible to manually input bank transactions for accounts that do not have a register?

Should I just create a journal entry for each transaction on my statement?

The bank does not offer the month that I need in order to upload electronically.

Thanks in advance,

4 Comments 4
QuickBooks Team

Manually inputing older bank transactions

I got you on this, @VMR302.


I'll share some information about entering older bank transactions. You'll need to have an account to enter your bank transactions into QuickBooks. It is where you record all your check and cash transactions your business has during an accounting period.


To create an account:

  1. Go to the Accounting menu.
  2. Select Chart of Accounts.
  3. Click New. Then, enter the Account details.
  4. Hit Save and Close.


About the journal entry, you can create it if you're keeping your books manually. Otherwise, your transactions will be recorded directly into your general ledger.


To enter older transactions, you can download a CSV file from your bank and upload them manually into QuickBooks. Please refer to this guide for the step-by-step instructions: Manually upload transactions into QuickBooks Online.



In case you need help with other banking tasks, visit this link and look for responses that fit your concern.


Feel free to reply anytime if you still have questions or concerns with bank transactions. I'm more than happy to assist you. Have a lovely day ahead.

Level 2

Manually inputing older bank transactions

Shiella, Thanks for the response .

What I am trying to do is manually add transactions off of my bank statement that cannot be uploaded with the usual CSV etc.  The accounts are already in my Chart of Accounts, but many of the transactions need to go into accounts the do to have a register.  I do not understand how to add a transaction for an account that does not have a register.  That's why I thought maybe I could just make a journal entry for accounts that do not have a register for each bank transaction ?

Thanks again

QuickBooks Team

Manually inputing older bank transactions

I appreciate you getting back to us and providing some clarification on your concern, @VMR302.


Allow me to fill you in on everything about adding bank transactions manually in QuickBooks Online (QBO).


When you manually add your bank transactions in QuickBooks that affect your bank or credit card accounts, you should create an account for it. Even you create a journal entry for these transactions, it requires you to associate posting accounts. That said, all your bank transactions should go into a register.


Most importantly, I still recommend checking with your accountant for more guidance on recording this. They may add suggestions based on what's more suitable for your business and to your books.


I'm also adding this article so you can learn more about account registers in QBO: What are account registers in QuickBooks Online?


Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day.

Fiat Lux - ASIA
Level 15

Manually inputing older bank transactions


Explore these apps to help you import the historical bank transactions in bulk.


Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up