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Level 1

Not allowing more entries for a particular job


We currently have multiple jobs for the same customer, so we create sub jobs under a parent job.  The problem is that sometimes an employee uses the wrong job name since they are so similar, so instead of using the correct job to enter a bill for example, it uses the parent job, and this causes a problem with our job analysis report. Is there any way we can block a job once it is done, so no more entries such bills/payments/ etc can be done using the job name?




1 Comment
QuickBooks Team

Not allowing more entries for a particular job

Thank you for adding a post, @ScottSim.


Yes, you can make the job inactive once you no longer need it. This way, the name will never show up when recording transactions. I can guide you on how.


  1. Open your QuickBooks Desktop (QBDT), then go to the Customers menu.
  2. Tap on Customer Center.
  3. Locate the job name you want to block under the Customer & Jobs section.
  4. Right-click, then select Make Customer:Job Inactive.
  5. Hit Yes to confirm the action.

Once done, the name will now be excluded as a suggested result when creating transactions.


For additional reference while managing your jobs in QBDT, feel free to open this link: Tracking job costs in QuickBooks Desktop.


You can as well read the topics from our help articles in case you need related resources in the future.


Let me know if you have any other questions. I'm more than happy to help. Have a good day!

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