One of my contractors was unable to access her 1099 (sent through QB). How can I resend it?

Resending your contractor’s 1099 is a breeze, @user54116. I’ll walk you through it so you can let her access it successfully.

You can send an invitation to your contractor. Please take note that the invitation you sent will expire within 24 hours.

Here’s how:

1. On the left pane, navigate to Payroll.
2. Click Worker and then choose Contractors.
3. Select the contractor's name to resend the 1099 Form.
4. Press on the hyperlinked Send a reminder beside the contractor's name.

Once done, you can confirm it with your contractor. If she’s unable to receive it, I suggest letting her check the junk folder. There are times that messages are recognized as spam and blocked from going to the inbox.

To learn more about inviting a contractor to QuickBooks Online, you can read through this article.

Additionally, I've included this reference in case you want to edit your contractor's payment in the future.

Drop me a comment if you need further assistance inviting your contractor again or need help filing their 1099 in the future. I’ll be more than happy to help you. Take care!

Thank you for the directions, but I don't see "Send a Reminder" as an option anywhere on the page.

I can click on their details, payments, or documents (which doesn't have anything in it), pay them with direct deposit, or make them inactive. Where is "Send a Reminder?"

Thank you!

Greetings, @user54116. Thanks for getting back to us. 

I’m here to walk you through the process on how to locate the Send Reminder button.

 Follow the instructions provided below depending on which way you want to do it.

To send reminders through the Sales Transactions section:

1. Click Sales on the left pane.
2. At the top left, choose the All Sales tab.
3. Find the invoice then put a checkmark on the box.
4. Under the ACTION column, click the drop-down then select Send a reminder.

To send reminders through the Invoices section:

1. Click Sales on the left pane.
2. At the top left, choose the Invoices tab.
3. Find the invoice section then put a checkmark on the box.
4. Under the ACTIONS column, click the drop-down then select Send a reminder.

To send reminders through the Customers tab:

1. Select Sales on the left pane.
2. At the top left, choose the Customers tab.
3. Click the customer’s name and select the invoice from the Transaction List.
4. Under the ACTION column, click the drop-down then select Send reminder.

You can tell if your customers received the notice by going to Sales on the left pane and selecting All Sales. The invoices will show Overdue (Reminded) under the STATUS column. 

For more detailed information, you can read this article to learn more: Automate invoice reminders in QuickBooks Online.

Feel free to click the Reply button if you have other questions about setting-up reminder list in QuickBooks Online. I'm always here to help. 

Thank you, but I need to resend a 1099 sent already through Quickbooks, not an invoice.

Hi user54116,

The Send Reminder feature is used to remind contractors to fill in their W-9 information during the setup phase, which doesn't apply to your situation now. Let me continue to help you.

You're unable to resend the 1099s of your contractors. However, you can access them online by signing in to the 1099 E-File Service page and checking the section for the previously filed forms. You can print and share them with your contractors, but we discourage emailing them for security reasons.

On the other hand, which part of the process does your contractor have challenges with? You may share this information with them.

When you submit 1099s to the IRS through QuickBooks, your contractors will also be able to view their 1099s online. They will receive an email with instructions for signing up for a free QuickBooks Self-Employed account. Then, they can view them using the steps below:

1. Sign in to QuickBooks Self-Employed.
2. Go to the Clients menu and select a client.
3. Choose the Tax forms tab.
    

Alternatively, you can also print the 1099 forms in QuickBooks. Please check out the instructions for QuickBooks Online in this article: Print your 1099 forms.

Keep in touch if you have more questions about 1099s. The Community team is always available to continue to assist you. Take good care always!

Thank you so much. I will give this a try.

For what it's worth, when she tried to access the 1099 originally she got the following message:

"It appears that the invitation has either already been accepted or is no longer valid. If you require a new invitation, please contact the company administrator."

Hello there, user54116.

Let me share additional information on why you don't have the Send a reminder link to resend the invitation to your contractor.

The resend email invite will only show if you haven't entered any personal information about the contractor. Let me provide a screenshot of your screen has this image below:

Then, you'll have to record the Personal details of the contractor. I'll show you how:

1. Click the Waiting for info link. 
2. Select the Contractor type.
3. Enter the information needed. 
4. Click Save. 

Doing this will help you show the Send email link to resend the invite. This way, a contractor will receive a new link.

I'm adding this link to help you  prepare your contractor's 1099 forms: Create and file 1099s using QuickBooks Online.

I'd appreciate it if you'd update me on how the steps work. I'll be around if you need more help.