I started to use a credit card to pay vendors this year so I would enter the bill into quickbooks and then click on pay bills and choose the credit for the form of payment instead of a check. When I would pay on the credit card I would do it through write checks.
When I ran a p&L report I noticed that the expenses are listed by expense account but then they are also listed all together as a expense for the payment I made through write checks.
How do I fix this?
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Hello there, reba01.
Thanks for joining us here in the Community. I'm here to provide an overview about processing payments through writing checks.
Can you verify which account field are you referring to? There are two main fields which requires an account when writing a check.
At the upper left-hand corner, you'll see a Bank account drop-down. You need to select the bank account where the money to pay the transaction will be taken out.
Meanwhile, under the Expenses tab, you'll have to choose what account to use when paying the expense incurred by the company. For example; if this is a payment for the rent, telephone, or electricity, you can use the Utility Expense.
However, if you're unsure on which one to pick, I'd recommend consulting with an accountant. They are the best experts with posting transactions and ensure your books is accurate come tax time.
Here's an article for additional reference:
This should give you an overview about writing checks in QuickBooks Desktop. Let me know if you have additional questions. I'll get back here to help!