Preventing a new class from being created with a journal entry upload

I'll help clear things up about the import process of journal entries (JE) in QuickBooks Desktop (QBDT), @LaresaMac.

Since you're using a third-party app to import these JEs, QBDT will accept them as is. A feature to detect any issues on the accounts used is unavailable. What I can suggest is to double-check these JEs you want to import before proceeding. This way, you can avoid issues after the upload process. 

Another option to import JEs from your accountant is the built-in feature in QBDT. The type of file you can upload is a QBJ file. Follow the steps below to proceed:

1. Open your company file in QBDT. 
2. Go to the File menu, highlight Utilities, then select Import.
3. Choose General Journal Entries.
4. Locate the file you want to upload. 
5. You'll see on the Add General Journal Entries window all the JEs from your accountant. You can uncheck entries you don't want to add to your books. 
6. Hit Add GJEs, then press OK.

See this article for additional information: Import journal entries from your accountant. 

On the topic of imports, you can also check out this article: Export, import, and edit IIF files. You can use IIF files to import or export lists and transactions to and from QBDT. 

Do you have other questions in mind about importing files in QBDT? Place them in the comments below, and I'll get back to you. Have a great day!

So does an import using the QBJ file validate class or does it also have that deficiency and will create a new class?  Changing the method if it doesn't fix the problem isn't a solution.

Good morning, @LaresaMac. 

Thanks for reaching back out and asking for clarification on your issue. Allow me to give you some info. 

QuickBooks will not add a new class unless it's wrote or typed differently. This should validate your class and not add a new one. You can always test it out with one journal entry and see if you like the way it's done. 

Here's the two guides that can help you out: 

• Import journal entries from your accountant

• Export, import, and edit IIF files

If you run into any trouble along the way, feel free to come back to us. I'm only a post away. Take care!