General Entries in AP showing on A/P Aging

Let me help you clear out the vendor balances in the QuickBooks Desktop report, jolenehawes.

You may have small balances that are the result of an error, an overpayment, or an underpayment. Often it would cost more time and materials to collect or pay the amount due than it would be to clear it from your accounts.

We can create a General Journal Entry to write off the amount in the Accounts Payable. 

1. From the Company menu, select Make General Journal Entries.
2. In the Make General Journal Entries window, change the date and fill in the entry number if necessary.

For vendors with overpayment:

1. Choose the Account field and click Accounts Payable from the dropdown list.
2. Enter the amount under the Credit column, tab to the Name column, and select the vendor name from the dropdown list.
3. In the next line, select the offset account and enter the amount under the Debit column.

For vendors with underpayment:

1. Choose the Account field and choose Accounts Payable from the dropdown list.
2. Enter the amount under the Debit column, tab to the Name column, and select the vendor name from the dropdown list.
3. In the next line, select the offset account and enter the amount under the Credit column.
4. Press Save & Close.

Then, apply the journal entry to the existing debit/credit:

1. From the Vendors menu, select Pay Bills.
2. Choose the bill and choose Set Credits.
3. Under the Credits tab, select the available credit and select Done.
4. Press Save & Close.

To learn more about this one, check out this article: Write off customer and vendor balances. Another option is to create a bill to clear the balances. When you pay bills, don’t write a check. If you do, the bills remain open and unpaid which leads to inaccurate financial reports. Follow the steps in this article to pay a bill properly: Pay bills in QuickBooks Desktop.

Feel free to visit this page to learn the A/P workflows in QBDT: Accounts Payable workflows in QuickBooks Desktop.

Should you need further assistance with this? Or do you have any additional QuickBooks-related concerns? Feel free to get back to me anytime. It'll be my pleasure to help you again. Take care, and have a great day!

@RCV  RE: We can create a General Journal Entry to write off the amount in the Accounts Payable. 

Uh, did you read the OP's question? Or look at their screenshot? It seems not.  Is it really that hard to actually answer the user's question?

Thank you! I had to change the A/P account to an seperate holding accounting that a previous employee set up but once I changed that, I was able to clear them as you suggested. Thank you very much!

Thank you. This absolutely works! The journal entries no longer appear on the AP report.