Good afternoon, expenses receipts using iphone Quickbooks app, 90% of them were paid using DEBIT CARD linked to business checking,

Welcome and thanks for choosing QuickBooks Online as your accounting software, bestexas-icloud-. I'm here to lend a hand.

To confirm, is your debit card a sub-accounts in QBO? If it is, then you'll have to set it up in QB so that you can use Debit as your payment method for all transactions under that account. I'll guide you through the steps.

Here's how to create a sub-account:

1. Go to the Settings icon and select Chart of Accounts.
2. Select New.
3. Select the account type and detail type. You can learn more about account types and detail types if you have questions.
4. Select Is sub-account and then enter the parent account.
5. Give your new subaccount a name. You can also add a description.
6. Select an When do you want to start tracking your finances from this account in QuickBooks option Note: Only some account types need this, like bank, credit card, asset, and liability. If you need help, you can learn more about opening balances.
7. Select Save and Close.

For additional information, please click here.

I'm also adding this link about reviewing online transactions so you can match and categorize them: Categorize and match online bank transactions in QuickBooks Online.

Please keep me posted on how it goes. I want to make sure this is taken care of.

Good afternoon, thank you for your reply. 

90% of the individual expenses are done using “debit card” , Not all the expenses. So, how do I manage this? Some are “Checks” and some are “ACH withdrawals from vendors”. So, if I make a “sub account” as “Debit card”, then Do need to create another sub account “ACH” and another “Checks”? To have the total expenses ?

Another question would be, would QB match automatically the Expenses on the Linked bank account to the “tickets or receipts “ I scan ?

thank you 

Good afternoon, thank you for your reply. 

90% of the individual expenses are done using “debit card” , Not all the expenses. So, how do I manage this? Some are “Checks” and some are “ACH withdrawals from vendors”. So, if I make a “sub account” as “Debit card”, then Do need to create another sub account “ACH” and another “Checks”? To have the total expenses ?

Another question would be, would QB match automatically the Expenses on the Linked bank account to the “tickets or receipts “ I scan ?

thank you 

You're welcome. It's our pleasure to help, @bestexas-icloud-.

It's up to you if you want to add subaccounts from your Chart of Accounts. This will keep your chart of accounts organized by breaking down your expenses, income, and more into greater detail. You can follow the steps provided by GlinetteC on how to add these.

When creating an expense, you can always set the Payment account that you used. The account balance will automatically update after that. 

Yes, the receipt will match. If there isn't a matching transaction, create a brand new expense or bill from the image. QBO will automatically mark it as a match. 

Check these articles for more information:

• Create subaccounts in your chart of accounts in QuickBooks Online
• Capture and categorize expense receipts and bills in QuickBooks Online

You can always reach out to me if you still need help with the account or further questions about this customer balance. I’ll be around to assist you further. Have a good one!