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Best answer March 23, 2021
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I know a way how you can make partial payments on your purchase orders, jbeattie6238.
QuickBooks Online lets you invoice for partial purchase order (PO). You just need to manually edit the quantity or amount once the PO is added to the bill.
Here's how:
- Click + New in the left panel and choose Bill.
- At the top left, select a Vendor.
- When the Purchase Orders section appears on the right-hand side of the screen, click Add on that Purchase Order (PO).
- Update the quantity or amount for each line to reflect the portion that you would like to record as partially received.
Once all quantities or amounts on the PO are accounted for across all of its linked transactions, it'll be automatically closed.
Also, I'm adding this article for additional information, as well as the steps for adding a part of a PO to a transaction as well as updating its status: Enable and use Purchase Orders in QuickBooks Online.
Please keep in touch with me here should you need any further assistance regarding making partial payments for POs or have follow-up concerns about QuickBooks. The Community and I always have your back.
I know a way how you can make partial payments on your purchase orders, jbeattie6238.
QuickBooks Online lets you invoice for partial purchase order (PO). You just need to manually edit the quantity or amount once the PO is added to the bill.
Here's how:
- Click + New in the left panel and choose Bill.
- At the top left, select a Vendor.
- When the Purchase Orders section appears on the right-hand side of the screen, click Add on that Purchase Order (PO).
- Update the quantity or amount for each line to reflect the portion that you would like to record as partially received.
Once all quantities or amounts on the PO are accounted for across all of its linked transactions, it'll be automatically closed.
Also, I'm adding this article for additional information, as well as the steps for adding a part of a PO to a transaction as well as updating its status: Enable and use Purchase Orders in QuickBooks Online.
Please keep in touch with me here should you need any further assistance regarding making partial payments for POs or have follow-up concerns about QuickBooks. The Community and I always have your back.
Yes, you can bill certain items, @envi.
Aside from the quantity and amount, you can also bill certain items. Simply select the Add option to display the items from your purchase order, then click the Trash (delete) icon to remove the other items from the list.
Here’s are the steps to do it:
- Select the +New button.
- Choose Bill.
- Select the vendor’s name, then click Add.
- Under Item details, select the Trash icon for the items you want to exclude.
- Select Remove line in the pop-up window.
- Press Save after.
As mentioned by my peer, transactions will be linked automatically, and the items you billed will be closed. See screenshots below for your visual reference:
Once you’re ready to record the payments towards your bills, check out this reference for complete instructions: Enter bills and record bill payments in QuickBooks Online.
You can also use this guide if you want to pay your vendor by Bank Transfer (ePayment / ACH) in the future: Set up a bank transfer to a vendor.
If you have any other questions or concerns about managing transactions, you can always get back to us for assistance. We’ll be here to help. Keep safe!
Hello there, Elizabeth.
I understand how hard it can be when facing an issue regarding the closure of purchase orders after updating the quantity/amount for each line. Please rest assured that I'm here to assist you every step of the way. Together, we'll work towards finding a resolution that allows you to continue your work smoothly without any unnecessary interruptions.
I've replicated your scenario here on my end and was able to successfully create another Bill after making a partial one, adding the remaining items from the Purchase Order.
See the screenshot below:
Since we don't have the same result, let's go ahead and perform some troubleshooting steps.
Whenever you visit a website, it saves some information from the web page in its cache and cookies. These files allow the websites you visit most often to load faster. To confirm if it's a browser-related issue, primarily use a private browser. It ignores websites from using cookies and doesn’t record any history and data. Here’s how to do the private browsing:
- Safari: Control + Option + P
- Google Chrome: Press Ctrl + Shift + N
- Firefox or Internet Explorer: Ctrl + Shift + P
If you can successfully partially receive the purchase order without it being closed, you can clear your browser's cache to refresh it. Click this link for the guide: Delete or disable cache and temporary internet files in your web browser.
In the event it continues occurring while using incognito, you'll initially have to try switching to another supported browsing application.
Furthermore, I have provided an article that will assist you in understanding how to identify whether your transaction or customer qualifies for an exemption from sales tax, as well as how to establish a tax exemption for a customer or product: Understand and set up sales tax-exemptions in QuickBooks Online.
If you need additional assistance or have any further questions about purchase orders in QuickBooks Online, please don't hesitate to reach out. I'm here to support you and ensure that you can go back to working efficiently.
