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Ouiqui
Level 2

How can I get vendor totals to print on the Transaction List by Vendor?

 
Solved
Best answer January 01, 2021

Best Answers
MichelleBh
Moderator

How can I get vendor totals to print on the Transaction List by Vendor?

Hi there, @Ouiqui.

 

I want to make sure you're able to print a report that has a total amount in QuickBooks Online. 

 

Right now, we're unable to get or show the vendor's total in the Transaction List by Vendor. This report shows only the Transaction type, Account, Amount of each transaction, etc. As a workaround, you can export the report to Excel or run  Expenses by Vendor Summary Report, which is the closest report that I can think of. Then customize it to see the vendor's total. 

 

Here's how to run report: 

 

  1. Go to the Reports tab, then type Expenses by Vendor Summary Report in the search box. 
  2. Hit the Customize button on the right side. 
  3. Choose the exact period in the drop-down arrow. 
  4. In the Row/Columns drop-down, select Total Only
  5. Pick specific vendors in the drop-down. 
  6. Tap Run Report

 

    7. Hit the Print button on the right side.    

    8. Click the amount perpendicular to the vendor's name to review the data. 

 

 

 

 

You can also click the Save Customization button to memorize the report. This will help you save time since it automatically updates every time there are newly added transactions. For more details about memorizing, check out this article: Memorize reports in QuickBooks Online.

 

I've also added some articles about the various reports available in the subscription and other topics. 

 

 

Let me know in the comment section if you have other concerns. I'm happy to assist. Take care!

View solution in original post

7 Comments 7
MichelleBh
Moderator

How can I get vendor totals to print on the Transaction List by Vendor?

Hi there, @Ouiqui.

 

I want to make sure you're able to print a report that has a total amount in QuickBooks Online. 

 

Right now, we're unable to get or show the vendor's total in the Transaction List by Vendor. This report shows only the Transaction type, Account, Amount of each transaction, etc. As a workaround, you can export the report to Excel or run  Expenses by Vendor Summary Report, which is the closest report that I can think of. Then customize it to see the vendor's total. 

 

Here's how to run report: 

 

  1. Go to the Reports tab, then type Expenses by Vendor Summary Report in the search box. 
  2. Hit the Customize button on the right side. 
  3. Choose the exact period in the drop-down arrow. 
  4. In the Row/Columns drop-down, select Total Only
  5. Pick specific vendors in the drop-down. 
  6. Tap Run Report

 

    7. Hit the Print button on the right side.    

    8. Click the amount perpendicular to the vendor's name to review the data. 

 

 

 

 

You can also click the Save Customization button to memorize the report. This will help you save time since it automatically updates every time there are newly added transactions. For more details about memorizing, check out this article: Memorize reports in QuickBooks Online.

 

I've also added some articles about the various reports available in the subscription and other topics. 

 

 

Let me know in the comment section if you have other concerns. I'm happy to assist. Take care!

Ouiqui
Level 2

How can I get vendor totals to print on the Transaction List by Vendor?

That did it, thanks!  Though I don't see how to mark it as an accepted solution as the email to me instructed I should do.

Ouiqui
Level 2

How can I get vendor totals to print on the Transaction List by Vendor?

Never mind, I went back in and magically found a new button that I could click to mark it as accepted.

Mike378
Level 1

How can I get vendor totals to print on the Transaction List by Vendor?

Expenses by Vendor Summary Report is not available in Quickbooks Online. Where can I find that report? Has it been removed?

Rose-A
Moderator

How can I get vendor totals to print on the Transaction List by Vendor?

Helping you find the Expenses by Vendor Summary report is my priority, Mike378.

 

When a browser stored a lot of caches, it could cause problems like missing reports or latency issues. As an initial step, you can press the F5 key on your keyboard to refresh the page.

 

If you're still unable to find the report, we can do some of the basic troubleshooting steps. You can use these shortcut keys depending on the browser you're using:

 

  • Google Chrome: Press CTRL + Shift + N.
  • Safari: Press Command + Shift + N.
  • Mozilla Firefox: Press CTRL + Shift + P.

 

Once signed in, go back to your reports and search for the Expenses by Vendor Summary from there.

 

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If it rectifies the issue, go back to your main portal and clear its cache to remove the browser's history or you can press CTRL+Shift and Delete key on your keyboard altogether. You may also try accessing your account using another supported browser.

 

I recommend customizing the report to get the specific details you need. You can also memorize it to save its current customization settings. It serves as your record and helps you quickly access it for future use. 

 

If there's anything else you need, please let me know. I'd be more than willing to lend you a hand. Have a good one.

cindybev
Level 1

How can I get vendor totals to print on the Transaction List by Vendor?

I need to be able to do this in QuickBooks desktop premiere construction version.

 

Why am I paying so much money when you take away features that I had before?

IrizA
QuickBooks Team

How can I get vendor totals to print on the Transaction List by Vendor?

I understand the availability to run a Vendor Balance Summary, Cindy. I've got some steps to help you.

 

The Vendor Balance Summary report will provide you with general information about your company's overpayments, allowing you to see how much you've spent with each vendor over a specific period.

 

Follow these steps to be able to run this report: 

 

  1. Go to the Reports menu at the top of the window.
  2. Select Vendors & Payables from the drop-down menu.
  3. Choose Vendor Balance Summary from the list of available reports.

 

You can also customize your vendor reports. This way, you can edit your reports according to your preference.

 

If you have further questions regarding reports, feel free to do so by entering your concerns in the comment section. I am more than happy to assist you. Wishing you a wonderful day ahead.

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