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How can I have pending balance for vendors

2 Comments 2
QuickBooks Team

How can I have pending balance for vendors

Hi there, @yasminparmar25-g. I'm here with some information that will help you manage your vendor's transactions.


To clarify, have you recorded all your bills payments in QuickBooks? If so, you may still have a payment that wasn't applied to your vendor's balance.


To match the transactions, they must have the same Accounts Payable (A/P) accounts. We'll have to look for the payments that you've entered. Then, use the A/P account so we can tie them using the Pay Bills option.


Follow these instructions below:

  1. Go to the Expenses menu and select the Vendors tab.
  2. Select the vendor's name that has an open balance.
  3. Look for the bill credit, payment, or expense that wasn't linked to a bill.
  4. Click View/Edit under the Action column.
  5. Change the category to Accounts Payable
  6. Select Save and close.


Then, continue to the following steps to link the transactions:

  1. Click + New.
  2. Select Pay Bills.
  3. Choose the bill. You’ll see the amount of the credit in the Credit Applied field. The Total payment should be $0.00.
  4. Select Save and close.


After that, you can run the Unpaid Bills report to see the list of all bills that haven't been paid. Furthermore, you can manage your vendors' transactions right from the Expenses tab. For more details, visit this article: View Vendors' Transactions.  


I'll be right here to help if you need more help with entering bills payments. Wishing you and your business continued success.

QuickBooks Team

How can I have pending balance for vendors

Hope you’re doing great. I wanted to see how everything is going about matching your vendor's transactions. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime. 


Looking forward to your reply. Have a pleasant day ahead! 

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