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bruno-tomesch
Level 1

How can I reprint multiple invoices?

Is there an easy way of reprinting multiple invoices for a single customer?

Solved
Best answer December 12, 2018

Best Answers
Lexiesmemere
Level 7

How can I reprint multiple invoices?

No, you'd have to open each one, mark to Print Later, then print from the print queue.

View solution in original post

KhimG
QuickBooks Team

How can I reprint multiple invoices?

Original answer by @Lexiesmemere

 

No, you'd have to open each one, mark to Print Later, then print from the print queue.

View solution in original post

24 Comments 24
Lexiesmemere
Level 7

How can I reprint multiple invoices?

No, you'd have to open each one, mark to Print Later, then print from the print queue.

KhimG
QuickBooks Team

How can I reprint multiple invoices?

Original answer by @Lexiesmemere

 

No, you'd have to open each one, mark to Print Later, then print from the print queue.

Noneatall
Level 2

How can I reprint multiple invoices?

No you don't have to go into every invoice nd click on print... This is how to do it Under Customer click on Income Tracker, select at the top any of the colored boxes that apply to your situation (overdue, paid in last 30 days) then select all the invoices on the left or just the ones yoi want to reprint, select from Batch Actions Drop down at the bottom right, choose invoices then choose your printer.... Done!
nonameplease
Level 1

How can I reprint multiple invoices?

This function only shows me open, overdue, or paid within the last 30 days. I do not see a way for it to show me every single invoice so that I may print them all. Any more advice? I really need to print 300+ invoices without opening each one.  So time consuming  :)

Charies_M
Moderator

How can I reprint multiple invoices?

Hello there, nonameplease.
 

I agree with bruno-tomesch's suggestion. You can print multiple invoices through the Income Tracker. However, as you noticed, invoice transactions from there are classified as Open Invoices, Overdue, or Paid Last 30 Days. Thus, you'll need to manually select all the invoices that you wish to print in batch. 

 

Here's how:

  1. Go to Customers tab.
  2. Click on the Income Tracker.
  3. Choose Open Invoices, Overdue, or Paid Last 30 Days tab.
  4. Select all the invoices under each tab that you want to print.
  5. Click the Batch Actions drop-down and choose Print Selected.

The steps above is considered to be one of the options in printing multiple invoices aside from manually checking the Print Later box in each of your invoices.

 

All the help you need can be found here in the Community, so don't hesitate to let me know if you have other concern. I'd be glad to help.

Daisy21
Level 1

How can I reprint multiple invoices?

Where is customer tab?

KlentB
Moderator

How can I reprint multiple invoices?

Thanks for joining the growing family of QuickBooks Community, Daisy21.

 

 I'll be delighted to guide you in locating the Customers tab. Please follow the steps below:

 

     1.Log in to your account.

     2.From the top menu, select Customers.

 

Take a look at my screenshot below:

 

QBDTCustomer.png

 

 

From there, you can create estimates, sales orders, and invoices to your customers. 

 

Please tag my name in the comment section if you have any further questions or concerns . The Community always has your back.

Rickkee
Level 3

How can I reprint multiple invoices?

This, and the lack of reporting on emails sent is why I only upgrade my Quickbooks Desktop every 3years when forced to do so.  NOTHING since 2015 has any worthwhile added features or reporting functionality.  I keep paying the money, only because payroll stops working.  IMHO, it's a sham.  QB doesn't do anything except add hype the new versions and move some things around to take up more valuable space, and try to push new menu's that don't have the functionality of the old, standard top horizontal menu.

Lovinglife
Level 1

How can I reprint multiple invoices?

I attempting to do the same thing, however when I go to Batch Actions, the "Print Selection" option is grayed out and will not allow me to select it.  I too would like to print several Paid Invoices all at once.

Joseph_A
QuickBooks Team

How can I reprint multiple invoices?

I'm glad to see you here in Community, @Lovinglife.

 

I'm here to guide you on how you can print your paid invoice at once.

 

Heres how:

  1. Go to the Customers tab then,  Income Tracker.
  2. On the Type dropdown, choose Invoices.
  3. Select the status of the invoice, Open InvoicesOverdue, or Paid Last 30 Days on the date tab.
  4. Select all the invoices under that you want to print.
  5. Click the Batch Actions drop-down and choose Invoices.
  6. A dialog box will appear that has the Print option.

You may also want to learn how you can email invoices: Email or print multiple invoices and sales forms.

 

I'm always here to answer if you have additional questions, just let me know by posting it here in Community.

i_garrison
Level 1

How can I reprint multiple invoices?

Hi, 

 

These directions do not work.  When you select "PAID" tab, this will only give you the payment receipt and NOT the invoices that were paid.  I have attached a screenshot of the only 2 options that are given when you select the "PAID" tab under Income Tracker. 

 

I am also looking for a way to print paid invoices in the last 30 days.  Please let me know if anyone has found a solution.     

i_garrison
Level 1

How can I reprint multiple invoices?

Hi Joseph, 

The steps you gave don't work to print PAID invoices under the INCOME TRACKER page.  There are only two options, which I have attached a screenshot when you select PAID and select the customer by putting the checkmark.  You can only choose to print the Sales Receipt (not the invoice) and create an email batch.  Also there would be no way to print the PAID INVOICE from this tab because the TYPE in the graph shows PAYMENT.  The payment receipt is not what we are after.    

Please let me know if there is an actual way to print PAID INVOICES in a date range all at once in a batch.  

Maybelle_S
QuickBooks Team

How can I reprint multiple invoices?

Thanks for joining the thread, @i_garrison.

 

I can help you print all of your paid invoices. Here's how:

  1. Go to the Reports menu.
    1.PNG
  2. Select Customers & Receivables, then choose Transaction List by Customer.
    2.PNG
  3. Click Customize Report.
    3.PNG
  4. Select the Filters tab.
    4.PNG
  5. Search Transaction.
    5.PNG
  6. Click Transaction Type drop-down arrow, then choose Invoice.
    6.PNG
  7. Search Paid Status, then choose Closed.
    7.PNG
  8. From the search bar, type Detail Level, then choose All except summary.
    8.PNG
  9. Click OK.
    9.PNG
  10. Once done, click the Print drop-down arrow then choose Report.
    10.PNG
  11. From the Print Reports window, select Print.
    11.PNG

You can check this article to learn about customizing reports: Customize reports in QuickBooks Desktop.

 

Feel free to drop a comment below if you have other questions about printing issues. I’ll be here anytime you need my help.

Lukes_mum
Level 3

How can I reprint multiple invoices?

Aha!  That was the missing link.  i too was trying to re-print a batch of invoices (I wanted Open, though, to re-provide to my customer...), and Print Selected was greyed out.  However, when i clicked on Invoices, the print menu came up.  Thank you.

 

Paid Invoices would not appear in the Income Tracker anyway, would they though? 

JoesemM
Moderator

How can I reprint multiple invoices?

Thanks for getting back to us, @Lukes_mum.

 

Yes, only the Payments and Sales Receipts will show in the Paid column in the Income Tracker tab. If you want to see the paid invoices, you'll have to click the payment.

 

You can also use the Customer: JobTypeStatus, and Date drop-downs in the toolbar above the list to filter the list items. If you want to see the items again after filtering the list, click the Clear / Show All button at the right end of the toolbar above the list.

 

These are the following items that will show in the Income Tracker in QuickBooks:

 

  • Unbilled sales (estimates, sales orders, and time and expenses)
  • Unpaid sales (open and overdue invoices, as well as payments and credits)
  • Paid sales (payments and sales receipts)

 

You'll want to visit our Community Help Articles hub. It contains online tutorials, articles, and other resources that might guide you in managing your account.

 

Stay in touch if you have any other concerns or questions. I’ll be right here to lend a hand. Have a good one.

 

Joesem Molat1.JPGJoesem Molat1.JPGJoesem Molat1.JPG

 

sajidrasheed
Level 1

How can I reprint multiple invoices?

Admin:

When I select invoices to print batch invoices under:

Batch Actions...... Print Selected is greyed ) I cannot select the option.

 

All invoices are checked for print later. Still has same issue, kindly guide.

Thanks.

SarahannC
Moderator

How can I reprint multiple invoices?

Hello there, sajidrasheed.

 

Let me share a few details about printing several invoices in QuickBooks.

 

Since you mention Batch Actions, can you confirm if you're using QuickBooks Online? If so, it could be that we've missed selecting multiple invoices. The Print invoices option will not be greyed out once we tick transactions. Otherwise, the system won't let us print them even we have set the invoice to Print Later.
.

Let me walk you through on how to do it. Here's how:

 

  1. Go to Sales on the left panel. 
  2. Within the Invoices tab, put a checkmark to the invoices you'll want to print.
  3. Once done, click the Batch action drop-down arrow. Then, select Print invoices

5.PNG

 

That will do. In case you're using QuickBooks Desktop, we check this article on how to print several invoices one at a time: Batch print forms in QuickBooks DesktopAlso, we can use this article as a reference for resolving printing problems within your company file. 

 

Please post again if you have other questions. I'm always here to help. Take care and stay safe always!

Wilzon
Level 1

How can I reprint multiple invoices?

I couldn't find a easy way to print, lets say, a month of whole invoices with details, for my own .pdf backup OUT of this software, even playing with all the reports and trying to do it customized. Only brief numbers (totals, etc).

Should I print one by one?

 

So silly need..

this software seem made only for accountants understanding only.

 

I'm closing this service and I'll never come back again for that reason and many others, leave a bad taste. So frustrating.

So sad, I had my hope this will be the software.

Wilzon
Level 1

How can I reprint multiple invoices?

I found a way on a video, to print by selecting invoices..

https://www.teachucomp.com/batch-print-forms-in-quickbooks-online-tutorial/

 

Should I do that for a whole month or more?

 

Do nobody make a copy of a whole invoice details OUT of Quickbook, on pdf for backup?

 

What happens when you close the service..? oh.. 'have the cow tied, so you don't to lose it and continue milking it' nice.. ts

 

 

ShiellaGraceA
QuickBooks Team

How can I reprint multiple invoices?

It's great to know you've found a video for printing invoices, @Wilzon.

 

QuickBooks Online has a batch action feature that allows you to print and email transactions in batch. It also lets you filter the transaction type and date. Let me walk you through the steps.

 

  1. Go to Sales, then All Sales
  2. Select the Filter drop-down, then Invoices in the Type drop-down.
  3. Change the Date drop-down, then Apply.
  4. Mark the box next to the Date drop-down. Then, click the Batch actions drop-down.
  5. Tick Print transactions. A PDF window will open, click then Print icon to print. 

With the above steps, you're able to print invoices for the whole month or more. Also, there's no need for you to create a PDF copy for back up, since invoices will automatically create a PDF format when you hit print. You can learn more about printing and emailing transactions at this link here: Email or print multiple invoices and sales forms.

 

With regard to the disconnection of the service, your data will be available in read-only access for 1 year from the date of cancellation. This lets you print forms and reports you might need in the future. Please see these articles for details: 

 

That'll do it. Please know that we're here if you have other questions or concerns. Don't hesitate to reply. Thanks for coming by and I wish you have a great weekend ahead.

Jane EMLLC
Level 1

How can I reprint multiple invoices?

Hello, I am also trying to reprint invoices. I am following the steps, however when i open the batch action dialog box, print is grayed out. Help??

Nick_M
QuickBooks Team

How can I reprint multiple invoices?

Hi there, Jane EMLLC.

 

Thanks for dropping by the Community. I'm happy to provide some feedback for you. Based off of your description of the grayed out text, I suggest reaching out to our support team. This is because it sounds like there may be something specific holding you up that would require an agent to look into your account with you to determine the issue. To reach them, you can follow these steps:

 

Open your QuickBooks Desktop to connect with us.

  1. Open QuickBooks.
  2. Go to Help, then select QuickBooks Desktop Help.
  3. Select Contact Us.
  4. Enter your concern, then select Continue.
  5. Choose a way to connect with us:
    • Start messaging with a support expert.
    • Get a callback from an expert (availability may be limited).

Chat with us online

Select your product and fill out the form to chat with an expert.

If you have any other questions, feel free to post here anytime. Thank you for your time and have a nice afternoon. 

savvasst
Level 2

How can I reprint multiple invoices?

Late reply but :)

For Quickbooks Desktop edition 2020 (maybe for previous as well)

 

To print all sale invoice in a batch :

1. Go to Home Page

2. Go to Create Invoices 

3.  Find the icon " Print" in the toolbar

4. Click on it and then select " Batch"

5. You can select if you want to print all OR only for a specific 

 

I hope I helped

adriestrada93
Level 1

How can I reprint multiple invoices?

Thank you so much! This just saved me a bunch of time! 

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