How do I keep a certain payment name "Visa Payment" imported from my bank from being assigned a vendor and category? It gives all the last used vendor

Good to see you here in the Community, HeritageNJ.

Let me share an idea on how you can categorize your bank transactions seamlessly in QuickBooks Online (QBO).

You can create and use rules to automatically categorize transactions for you. Let me show you how to do it.

Like this:

1. Go to the Banking in the left menu, then click Rules tab.
2. Select New rule.
3. Create a name in the What do you want to call this rule? field.
4. From the Apply this to transactions that are ▼ dropdown, select Money in or Money out.
5. From the In ▼ dropdown, select the bank or credit card account.
6. Set the rule conditions. You can set a single rule with up to 5 conditionals. Set and include the following, then select + Add a condition.
7. In the Conditions fields, specify whether the rule applies to Description, Bank text, or Amount. Then select Contains, Doesn't contain, or Is exactly to decide how QuickBooks applies the rules.
8. Choose the settings for the rule. Select the Transaction type, Category, Tags, and the Payee to apply.
9. Once done, click Save.

To learn more about the bank rules set up, check out this link: Set up bank rules to categorize online banking transactions in QuickBooks Online.

I've added this article for your future reference: Reconcile an account in QuickBooks Online.

Let me know if you still have other concerns for banking. I'll be around if you need me. Have a great day!

Thanks for the response but I am familiar with, and use the rules quite a bit. My issue is the opposite - I don't want QBO to assigning a vendor and category for a particular transaction.

For some reason - I don't know if it's on the quickbooks side or my bank changed something (TD Bank), but for the last month or so all debit card transactions are being downloaded as "Visa Payment" and the rest of the description is missing (though it is there if I log into the bank account). Consequently, if I have say 10 debit transactions with10 different vendors, Quickbooks assumes they are all the same and labels them all with the last used Vendor and Category. If I edit one of those transactions and label it say Home Depot and Building maintenance, all the rest of the "Visa Payment" transactions flip to the same thing. While I would really like the missing details issue fixed, for now I would be happy to have QBO just leave the "Visa Payment" transactions not assigned to a Vender or Category.

Welcome back, HeritageNJ.

Let me share additional information about this.

QuickBooks will remember or follow the last vendor and category used for the transactions. But that doesn't mean it's correct. You still need to confirm them before adding them to the register.

Also, the description is based on your TD bank. QuickBooks is dependent on the data that is imported over QBO. 

Here are some resources you can use for future reference. These provide ideas on categorizing and reconciling your account:

• Categorize and match online bank transactions in QuickBooks Online.
• Monthly Reconciliation.

Let me know if you have additional questions. I'll be here to answer them for you. 

I guess the short answer is that there is not a  way to tell QBO to leave certain transactions uncharacterized. 

I do understand how to recharacterize transactions before I confirm them. It makes the workflow harder because I have to be logged into my bank account to see what each transaction is for and by the time I scan or download  and attach supporting documents my bank has signed me out and i have to sign in again to process the next one. If they weren't characterized then I could characterize them all with the bank account open and then go back and add supporting documents after.