How to receive inventory with a bill or the best way to do this (inventory purchased with owner contribution to eventually be paid back)?

I'd be glad to help you receive inventory with a bill in QuickBooks Online, @applegrovecattle.

When you receive inventory from the purchase order (PO), we can convert this to a bill. By doing so, the quantity of the item will be added to the inventory (Products and Services) list. This keeps all the transactions connected and your accounts balanced.

Here's how:

1. Proceed to the +New button.
2. Under Vendor, select Bill.
3. Click the Vendor drop-down arrow and then choose the vendor's name.
4. All existing POs will show on the left side. Choose the correct PO and click Add. 
5. Click on Save and close once done.

Additionally, let me share this links to help manage your inventory, bills and purchase orders:

• Set up and track your inventory in QuickBooks Online
• Add purchase orders to expenses, bills, or checks in QuickBooks Online

Feel at ease to comment below if you have further questions about handling inventory with a bill in QBO. I'll be happy to help you. Keep safe!

Entering a bill from a PO does not add the inventory until you pay the bill. This function really makes tracking inventory quantities hard. How do you add the inventory after creating the bill, but not paying it? Some vendors have longer terms and I cannot wait 30-60-90 for my quantities to update. If QBO doesn't have a feature for this, what third party software would handle this? 

Hello there, userinfo18.

I completely understand how important it is to keep accurate records of your products. This helps you keep track of your inventory items with ease. 

It seems that there might have been an issue when converting the purchase order to a bill since the quantities didn't update. I'd like to help you resolve this issue by gathering more information.  

Could you please let me know if you convert the purchase order to a bill? If yes, did you run into any errors or issues? This will assist me in identifying if there's an ongoing investigation that needs our attention. 

I'll be on the look out for your response. Thank you in advance, userinfo18. Have a good one.

No problem converting PO's to bills. The PO no longer shows the items on order as expected, however, the quantities on the bill are still not showing in inventory until the bill is marked paid. 

Hi there, @userinfo18.

I understand what this situation has caused. I also appreciate you revisiting this conversation and providing additional details about the challenges you've encountered when converting Purchase Orders to Bills.

I'd suggest logging into your account through a private or incognito window. This browser window doesn't use the existing cache files, which makes it a good place to find out if there's an issue with the browser.

Let's use these shortcut keys to get started:

• For Mozilla Firefox browser: Ctrl + Shift + P
• For Google Chrome browser: Ctrl + Shift + N
• For Safari Browser: Command + Shift + N

If it works, return to your regular browser and clear its cache. If not, use other supported web browsers. The current one you're using may have a temporary issue with QuickBooks and utilizing a new browser allows you to get back to working order.

Additionally, get helpful insights on the things you buy and sell, and the status of your inventory: Use reports to see your sales and inventory status.

If you have any questions about adding quantities or other QuickBooks products, don't hesitate to reply. I'm always available to help!

Can we start with this? Quantity on PO = 1000 yet it says zero on order?

Thank you for your screenshot, userinfo18.

We're looking into an issue where the QTY ON PO column changes to zero on the Product and Service list after using the item in an Invoice or making a quantity adjustment. Our engineers are investigating, and we are waiting for an update.

I recommend reaching out to our QBO Support to have your account added to the list of affected users. This will ensure that you receive updates directly from our engineers. You can give them this ticket number so they can easily find the log: INV-89151.

If you have other concerns, please don't hesitate to go back to this thread. Take care and have a good one!