I already have contractors in my system, and am going to begin paying with direct deposit. How to I get them to log in to add their own bank acct info?

Let me help you set up the direct deposit for your contractors in QuickBooks, myceusource.

Yes, you can add the account info yourself. Since you don't want that option, we can invite your contractor to provide their W-9 business and bank account information to you. Your contractors will be invited to create a QuickBooks Self-Employed account to manage their contractor profile and track payments received. Here's how to invite your contractor: 

1. Go to the Payroll menu.
2. Select Contractors (Take me there) or Contractors and choose Contractors.
3. Tap Add a contractor.
4. Enter the contractor’s name and email in the fields provided, then select Add contractor. 
5. We’ll send your contractor an email in real-time. The contractor’s profile will be saved in both the Contractors tab and the Vendors tab.

Then, proceed to the next steps in this article for them to add their own 1099 tax info in QuickBooks Online and QuickBooks Contractor Payments: Invite a contractor to add their own tax info. Feel free to browse these references as your guide in setting up contractor direct deposits:

• Pay a contractor with a direct deposit
• Set up and manage direct deposit for your contractors

I want to make sure I've got you covered. You can click the Reply button below for follow-up questions and clarifications about paying your contractors. I'll be in touch.

But they are already added as a contractor and I have the W-9, I need them to enter their banking information so I can start paying via direct deposit. 

I'm here to guide you through the process of having your contractor input their bank information into QuickBooks Online (QBO), @DBA007.

Since the contractor was already added to your QuickBooks Online system, you can streamline the process by inviting them to enter their bank account information for direct deposit.

Here’s how you can do it:

1. Go to Payroll and select Contractor.
2. Open the Contractor's profile.
3. Click the Send email link.
4. Fill in the necessary details and tick the box below.
5. Hit Add contractor.

After your contractor sets up their bank information, you can refer to Step 3 of this article on how to pay them via direct deposit: Pay a contractor with direct deposit.

Additionally, you can run payroll reports to get a comprehensive overview of your business' finances.

Let us know if you have other concerns regarding your contractors or the direct deposit process. We're here to help you in any way we can.

Hello,

That does work for some of my contractors, but the email link (Step 3) is not there for about 15 of them, which I don't understand because I have their email. The common denominator I do see is that these are contractors that I had to send multiple reminders to get their W-9 form. 

Since I already sent an email for the W-9, I am not able to send an email link for their banking information now. QBO, gives me the prompt to enter it manually for these contractors. That is not what I want to do. 

Thank you, 

I'll provide additional insights about the Send email link and ensure your contractors can enter their banking information in QuickBooks Online (QBO), @DBA007.

Take note this option will only show if you haven't entered any personal information such as the contractor's email. Once you’ve entered their email, the link will change to Send a reminder.

By clicking the link, your contractors will receive an email where they can add their own 1099 tax details and bank account information so you won't have to enter it manually. They can either log in to QuickBooks Self-Employed with an existing Intuit account or create a free one. 

Once done, they need to digitally complete and sign the form to save their information. This way, a PDF of the signed W-9 will automatically be added to their profile in your QBO account. To verify, go back to the Documents tab, and the W-9 form will change from Waiting for info to Download. 

You can learn more about it through this article: Invite a contractor to add their tax info.

Moreover, you can run payroll reports to get a closer look at your business' finances. 

Please get back to this thread whenever you have further questions about W-9 forms. The team is always here to help.