I have desk pro 2018. I am creating or trying to create new invoices. I am gettting a warning stating that i cannot add more than 14,500 items to this list.

Glad to see you here, @dmueske,

QuickBooks currently limits the number of entries for specific lists. The maximum number of items (including inventory) and total names (Employees, Customers, Vendors, and Other Names) is currently set to 14,500.

To go about this, you may delete inactive items or consider upgrading to QuickBooks Desktop Enterprise. See this article to learn more about this limitation: Maximum number of list entries (list limits and custom fields)

To find out if Enterprise is right for you, and to see any active promotions, click this link or contact our sales team at 888-566-4671.

Feel free to visit us anytime. I'm always here if you need further assistance with anything in QuickBooks. Don't forget to drop a comment below so I can get back to you immediately. Have a lovely week!

I am trying to create invoices in quickbooks and am getting a message stating you cannot have more then 10,000 invoices.  Is there a way the archive old invoices

Hi there, @ Dollarbill2.

In QuickBooks Desktop, you can reduce your file by using the Condense Data utility. This process still keeps your data and minimize the risk of data damage.

Please keep in mind condensing data in your account is irreversible.

Here are the steps you can follow:

1. In your account, go to the File menu, select Utilities, then Condense Data.
2. Select the best option on how you want to condense your file, then click Next.
3. Choose what transactions you want to remove, then click Next.
4. Click Begin Condense.

To learn more about this process, feel free to read through this article: Use the Condense Data utility.

You can now shrink your company file.

Let me know how this goes by leaving a comment below. You're welcome here any time you need further assistance with the solution above.