cancel
Showing results for 
Search instead for 
Did you mean: 
BobArbaugh
Level 2

making the "other" field print on report

I have a field called "other", this is setup to accept text for a location. I can not get this field to print on a report so I can massage the data in Excel.  I have checked it off to print and to display but can't get any data to print on report. Any help would be appreciated.  Thank you

Solved
Best answer January 18, 2022

Best Answers
BigRedConsulting
Community Champion

making the "other" field print on report

Unfortunately you can't add the Other field to reports. Not sure why, but Intuit never made it possible.

View solution in original post

6 Comments 6
DivinaMercy_N
Moderator

making the "other" field print on report

I got you covered, @BobArbaugh.

 

You can easily add a custom field to the report by adding it as a column. However, not all reports can show custom fields. For more information, please proceed to the Add custom name and item fields to reports section of this article: Create and use custom fields in QuickBooks Desktop. 

 

Since you've mentioned that you've already added the Other field in the report but can't include the column when printing it, you can reselect the columns to reset the data attempt to print again. Let me guide you how:

 

  1. In your QuickBooks Desktop (QBDT), go to the Reports menu.
  2. Then, open the report you need.
  3. Once done, click the Customize Report button and go to the Display tab.
  4. In the Columns field, uncheck and recheck the columns you need (include the Other column). 
  5. When finished, select OK.
  6. After that, click the Print icon and choose Report.
  7. In the Print Reports window, adjust the printer settings.
  8. Next, to verify if you can now see the Other column, you can select the Preview button. I've added a screenshot for reference: 
  9. Once everything is fine, click Print.

 

You may also want to perform some printing troubleshooting steps indicated in this article: Resolve printing issues. 

 

Also, you can memorize the report customization so you can apply the same filter and format in the future.

 

I'm just a post away if you need additional assistance in printing reports in QBDT. Feel free to leave your comment below. Have a good one. 

BigRedConsulting
Community Champion

making the "other" field print on report

Unfortunately you can't add the Other field to reports. Not sure why, but Intuit never made it possible.

BigRedConsulting
Community Champion

making the "other" field print on report

@DivinaMercy_N 

The OP did not ask about creating a custom field named Other. They're obviously using the built-in field.

BobArbaugh
Level 2

making the "other" field print on report

Thank you so much for your reply. I think the "other" field not printing is a bug. The field shows like all the rest bu just wont print to a report. I found the memo field useful. I copy my location into the memo field and can now display that field and sort on it in Excel. So going forward that's what I'll do. Thank you again.

BobArbaugh
Level 2

making the "other" field print on report

Thank you for your reply. Yes I have done that and the other field heading shows but no data is supplied to the fields. I found putting it in memo and using that on the report fixed my problem. Thank you all for the replies.

DSAcct
Level 2

making the "other" field print on report

I have that problem as well various reports (using QB Desktop Premier).  I add a column for Other 1 or Memo, etc. on a report, the header and column are there but the data doesn't populate.  It's very frustrating when you have data in those that you need to sort or filter your reports.

Need to get in touch?

Contact us