Payroll tax liabilities how to zero - outsource payroll company

Thanks for dropping by, HOw to clear a depost from serva. Let's get your liabilities zeroed out.

If you already paid those payroll taxes outside QuickBooks, you can use the Enter Prior Payments feature in QuickBooks Desktop to record the payments. Here's how:

1. Click Help at the top menu bar and choose About QuickBooks.
2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
3. Select Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
5. Enter the Payment Date and For Period Ending date accordingly (in many cases these dates will be the same). Note: If there is already an item with an amount selected under Taxes and Liabilities, select Next Payment. This may be a prior payment that you have already entered.)
6. In the Taxes and Liabilities field, choose the payroll tax item that you've already paid and want to record in QuickBooks Desktop. And enter the amount. You can add a memo to remind you what the payment is for.
   
   • Payments for prior quarters are entered as lump sums, and current quarter payments are entered per payroll.
7. Select the Accounts Affected... button. This displays options for how you want the payment to affect your Chart of Accounts (COA).
   
   • Do not affect accounts: Use this option if your QuickBooks accounts have correct balances. Selecting this option will cause the prior payment to not show up in the bank register.
   • Affect liability accounts but not the bank account: Use this option if your checking account has the correct balance. Selecting this option will cause the prior payment to not show up in the bank register.
   • Affect liability and bank accounts: Use this option if none of the account balances are correct. Selecting this option will cause the prior payment to show up in the bank register.
8. After you have completed your first payment, continue to the next by selecting Next Payment. Continue this process until you have completed all payments. Then select Done to save your work.
9. Select Finish to close the window.

However, if you haven't paid the taxes yet, you can write a check and choose the correct Liability Account. To know more about this process, you can read through this article: Enter historical tax payments in Desktop payroll. This will provide you other ways on how to record tax payments as well as a link to access your historical payroll data.

I want to be your main point of contact, so please let me know if you have any other concerns or questions. Please know I'm ready to assist further. Have a good one.

Hi, HOw to clear a depost from serva.

Hope you're doing great. I wanted to see how everything is going about your payroll tax liabilities. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I'd be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

When I attempt to follow the directions, my system does not look anything like what you have shown in your reply.  So, when I start to enter the date on what shows for me, the second screen ask me when I would like to begin QBs payroll --- I do not want QBs payroll, the past person was not making payments to the Federal or Local governments.  So to prevent this from happing again, when I took over, we hired and outsource payroll company.  (I also had to clear up all payment and fillings that were not done).  QBs would not let me see any past payroll reports or fillings once payroll was canceled with QBs-- had I know I would have printed everything out.  So I am not happy with QBs payroll.  

I will have to come up with another way.  I do not need the amount to come out of the checking account, as the payroll taxes have been paid.  That is why there is a negative amount in the Payroll Liab. account.