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Level 1

POS financial exchange issue in QB

I am need a suggestion on how to manage receiving vouchers that came over in financial exchange as payables w/ item receipts instead of a journal entry to unbilled purchases. I have corrected to prevent on future exchanges but need solution for those that came over.

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QuickBooks Team

POS financial exchange issue in QB

Welcome to Community, @CA853.


I have some information about the accounts affected when receiving vouchers. These are the following.

  • Inventory Asset Account
  • Accounts Payable
  • Unbilled Purchases Account
  • Vendor discounts account
  • Purchasing expense account
  • Voucher Adjustment
  • Voucher Fee

At the moment, creating a journal entry is one of three voucher transaction types that can be entered in QBDT. Your other options are the following:


  • Mark the voucher as already paid: This creates an Item Receipt in QuickBooks Desktop after the financial exchange. To do this:
  1. Go to the Billing Info then tick Mark this voucher as already paid.
  • Enter the billing information from the vendor invoice: This creates a bill in QuickBooks Desktop after the financial exchange. Here's how:
  1. Go to the Billing Info, then Enter the billing information from the vendor invoice
  2. Then, pay the bill by clicking Vendors and then Pay Bill.

For more information about vouchers, check out this guide: Manage vouchers in QuickBooks Desktop after a financial exchange.


I'm also adding this article to help you along the way: Financial Exchange Overview.


If you need help with other tasks in QuickBooks Point of Sale, just click the link here and look for responses that fit your concern.


Thank you for reaching out to us today. Let me know if you still have questions or concerns with vouchers or the program. I'm always here to help. Take care and stay safe.

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