Printing 1099

For some ungodly reason you suddenly have to back up your file before creating 1099.  Somehow, QB worked fine for 25 years without this requirement, and it continues to work fine when printing any of the ~300 supported payroll forms if you use payroll. Go figure.

And, based on posts here from reps pretending this is normal, you have to create a local backup to continue.

Thanks for the advice. We really appreciate it. The local backup worked. Then we needed to update some accounts maps. Got the 1099s printed.

Thanks for the advice. We really appreciate it. The local backup worked. Then we needed to update some accounts maps. Got the 1099s printed.

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@Rubielyn_J wrote:

I'd be happy to help you print 1099, @JWM321.

 

To start, let's try to back up your file manually. It could be that the online back up didn't go through. Here's how:

1. In QuickBooks, go to the File menu and then select Switch to Single-user Mode.
2. Go to the File menu again and hover over Back up Company.
3. Click Create Local Backup.
4. In the window, choose Local Backup and then click Next.
5. In the Local Backup Only section, choose Browse and select where you want to save your backup company file.
6. When you're ready, click OK.
7. Once one, click Save it now and Next.

QuickBooks creates a single backup company file. When done, you get a confirmation message.

 

Then, print the 1099 form. If you still get the error. Let's perform the verify and rebuild to identifies some data issues. 

 

Please let me know how it goes. I want to make sure everything is taken care of. Have a pleasant day.

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Thanks for posting this! My frustration would have been totally avoided if the alert to backup the data said it had to be a local backup! You saved me!

Hi Julie.

It's my pleasure to hear that you're now able to create a local backup of your file. 

Please know that our doors are always open here on the Community page, and you're welcome to post again if you have any other QuickBooks questions. Moreover, you can also open the topics from our help articles more for resources while working with QuickBooks in the future.

Here's the link: Find QuickBooks help articles, Community discussions with other QuickBooks users, video tutorials, a....

Happy weekend and cheers for more success!😊

still don't work

Hello, DAnn2977!

Welcome to this discussion. Please allow me to assist you in completing the 1099 form.

You'll want to rebuild your company file if the same situation remains after doing a local backup. This is to make sure that your file isn't damaged in any way. Follow the instructions below:

1. Go to the File menu, select Utilities, then Verify Data.
2. Wait for it to finish scanning your file.
3. Go back to the File > Utilities and select Rebuild Data.
4. Click OK when you get the message "Rebuild has completed".

Here's the article for your reference: Verify and Rebuild Data in QuickBooks Desktop.

Let's also make sure your QuickBooks Desktop is up to date. Because it installs new patches and fixes, it can help in resolving odd behavior.

Lastly, I added this article if you encountered printing errors: Resolve printing issues.

Leave a note below if you need additional information on 1099. I'll be here!

I have backed local and online, verified date (no problems found), rebooted system.  Keep getting message "You've canceled the backup.  Before you prepare and file 1099 forms, you need to back up your company file." 

Hi there, officeADS.

Thank you for visiting the QuickBooks Community. I also appreciate you for performing some troubleshooting steps to fix the issue. With this, I'll be sharing further details to ensure you'll be able to file 1099 without any errors.

We always recommend backuping company files to save everything currently in your company file. This includes your accounting data, templates, letters, logos, images, and related files. Since you already performed this one and the issue persists, you'll have to make sure that you run your QuickBooks Desktop in administrator mode. To do this, you can right-click the QuickBooks Desktop icon and select Run as Administrator.

Then, I suggest updating your QuickBooks Desktop to the latest release so you always have the latest features and fixes. You can click this article to see the detailed steps on how to perform the process: Update QuickBooks Desktop to the latest release.

If the issue continues to occur, I recommend running the repair tool for QuickBooks Desktop. This fixes common errors right away and helps you use it so you can get back to your business. 

Once everything is good, you can now continue to prepare and file the 1099 form so your tax data stays accurate and updated. After that, you'll choose to file them online or print and mail them to the IRS. Likewise, you'll also choose if you want to email copies to your contractors or mail them printed 1099 copies.

You may refer to this article to view other related information about 1099 so you'll be updated with the new details about this form: Get answers to your 1099 questions.

Kindly comment below if you have any other concerns about the program or any related concerns in 1099. I want to make sure you're taken care of, and I'm here to help you anytime. Have a good one!

I'm having the same problem.  I've ran through the detailed procedures for creating a local back up, verifing data integrity, and even rebooted a few times.  Still have the message that I need to preform a backup before I can print 1099's.

I appreciate the time and efforts you exerted to get rid of the backup message upon printing your 1099, @Mirabel.

I want to make sure this issue is taken care of, and I'd like to redirect you to the best support group available to get this addressed right away.

With all the troubleshooting steps you've performed, you should be able to get rid of the backup message. Since it didn't work, I recommend contacting our QuickBooks Support Team. This way, they can further check on this matter and provide in-depth troubleshooting steps. They can also create an investigation ticket if other users are experiencing the same.

To reach them, you can follow the steps below:

1. Go to the Help icon and select QuickBooks Desktop Help.
2. Click Contact Us.
3. Write your concerns in the description box, then select Continue.
4. Select which one of the support options you'd like to use.

You may also have additional questions about 1099s. This article will provide further information: Get answers to your 1099 questions.

Come back to this post and let me know how the call goes, @Mirabel. I'll be around to provide further assistance.