Purchase Orders

I accidentally received items on the wrong PO and saved it. How can I "undo" that mistake?

Hello, JP1158.

Thanks for taking the time to reach out to us. You need to delete and re-create the PO to correct it. I'll show you how to do it: 

1. Go to Vendors, then Vendor Center.
2. Click the name of the vendor who holds the PO.
3. Open the transaction.
4. Press Ctrl + D on your keyboard to delete it.
5. Select Yes to confirm the deletion process. 

Please check these articles on how to enter PO/Bill and additional information about these two types of transactions:

• How to use purchase order

• How to enter and pay bills

If you have further questions in managing your transactions, please feel free to visit the Community again, Have a great day and stay safe!

>> You need to delete and re-create the PO to correct it

That can't be right...what about the items that are now in the system attributed to the wrong PO? How does deleting the PO solve this issue?

Let me provide you with a few information about the purchase order, gijeet.

A purchase order (PO) is a document between a business and a supplier that outlines the products or services a buyer wants to purchase. Since PO is a non-posting transaction, you can delete and recreate the PO as my colleague @AileneA provided above. You'll just have to make sure that PO isn't linked to a transaction. To check, you can follow the steps below:

1. Click Vendors on the upper menu.
2. Select Vendor Center.
3. Double-click the PO, then go to the Transactions tab on the right side and check if a transaction is being linked. 

If so, unlink it first before deleting the PO. If not, you can delete and recreate it. After that, if there's a need to link PO to a bill after you've created it, you can follow the steps below: 

1. From the Vendors menu, pick Vendor Center.
2. Select the vendor's name.
3. In the Vendor Information section, find the Bill under the Transactions tab and double-click it.
4. Choose the Select PO icon.
5. Check all the purchase orders that need to be included on the bill.
6. Click OK, then Save & Close.

Check out this article for more information: What Is A Purchase Order. Additionally, you may want to know the workflow in QuickBooks Desktop, here's an article for your guide: Accounts Payable Workflows In QuickBooks Desktop.

Reach out to us if you have questions about POs. Remember, we're here to help you always.