Void old checks?

What do you do if the voucher was booked to the wrong vendor?  I not only have to reissue the check, but void a voucher and reenter it to a different company.  

Hello there, @Libbpatt.

Let me walk you through on how to void a check in QuickBooks Online.

1. From the left menu, click Expenses.
2. Select the Expenses tab.
3. Find the check transaction.
4. Click the View/Edit under the Action column.
5. Select More, then choose Void.
6. Hit Yes to confirm voiding the transaction.

Once done, you can now re-enter the check.

Here's an article for your reference: How to Void or Delete Transactions.

You might also want to read this article to learn how to undo voided transaction: How to Undo a Voided Transaction.

That's it! Let me know in the comment section below if you have any other questions about QuickBooks transaction. It'll be always my pleasure to lend a hand.

How can you "clear" the check in the current period if it hasn't cleared the bank. Your recon won't tie. QB Desktop used to automatically create the reversing entry in the prior period to keep all past reconciliations up to date. Why does QB Online not have this feature?

I'm here to provide some insights about voiding checks in QuickBooks Online, rsturgis.

You need to wait for the bank to clear the check before voiding it in QuickBooks. Once cleared, here's how to void it in the system .

I also suggest consulting your account if this will affect the prior period. If you don't have one, we can help you find a ProAdvisor.

On the other hand, QuickBooks Desktop has more accounting needs and requires customization features. That's why some features aren't available on the Online version.

Let me know if you need more assistance with this. I'll be right here to provide the information you need.

Thank you for the response, but I am the accountant. Regarding the check, you cannot "wait" for an outdated stale check that has been sitting in uncleared to suddenly clear the bank. The whole idea is that these checks won't be cashed, and keeping them on the books as outstanding is understating cash on the financial statements and leads to misstated cash. 

I need to void a check in 2004 version of QB.  Check never cleared the bank...any suggestions??

Welcome, @bevr. I've got ways on how you can void a check in QuickBooks, and I'll show you how.

If you're referring to QuickBooks Desktop 2004, this version is already unsupported. This is because Windows 10 or later is no longer one of the supported Operating Systems. With this, you'll be unable to get the best Desktop experience.

In line with this, you will no longer have access to the software's Payroll Services, Payment Processing, Live Support, Online Backup, Online Banking, Technical Support, and other services. You can read about QuickBooks Desktop service discontinuation policy and upgrade information to learn more.

However, if you're not using any of the add-on services, you can still continue working in the program. This means we can void any transactions from your bank register. Please know that this might affect your past financial records.

Here's how:

1. Go to the Banking menu, then select Use Register.
2. Select which account you saved the check.
3. Locate the check and double click.
4. On the check window, press the Delete dropdown and tap Void.

I've added some screenshots below for your reference:

Feel free to scan through this guide about checks: Create, modify, and print checks.

If you'd like to upgrade your company file, it should be in 3 years gap version at a time. For instance, you'll upgrade your file to 2007, 2010, 2013, and so on. This ensures that the software is compatible with your computer to get the best experience in using the program.

You might be interested in visiting these resources to take a look at the features and functions of QuickBooks Desktop's latest version:

• New and improved features in QuickBooks Desktop 2022
• Download & Updates

Lastly, I've got you these helpful article for ideas about how you can manage your account and transactions: Reports and Accounting for QuickBooks Desktop.

Keep me posted on how this goes. I want to ensure you'll be able to add deposit transactions in QBO smoothly. Have a great week ahead and take care.

Is there a way to undo a check that was voided by mistake that was not in the current period? The check that was voided in error had actually already cleared. How can I undo that voided check? Thank you for your help!

There is no automatic way to reinstate a voided transaction in QuickBooks Online (QBO), @BACO2. 

No need to worry. You can still recreate the voided check by opening it and copying the transaction information, then manually re-entering it.

Here's how you can do it:

1. Find and open the voided check.
2. At the bottom of the page, click More. Then, choose Audit History.
3. The original details of your check, any edits made, and when it was voided will be shown.
4. Take note of all the information necessary to re-enter the transaction.
5. Proceed to re-create the check and input the necessary information.

Additionally, you can run a payroll report to get an overview of your business finances.

Let us know if you need further assistance with your checks. We'll be here to help you in any way we can.

We use QB enterprise, I

Is the process the same as what you expkaibed for QBO? Thank you so much for your help! 

Hello, 

I recreated the check that was voided in error from a closed period, dated the check with the same date and information that was on the original check that was voided. I ran a quick register report and the duplicated check is there is no check mark showing that it has cleared. What can I do to make sure that is it shows cleared and reconciled in the same closed period as the original check that was voided by mistake? 

Thank you for your help.

We appreciate you joining us on this thread, BACO2.

I have the steps you need to show the recreated check as cleared and reconciled in QuickBooks Online.

You would need to manually reconcile the recreated check on the bank register, especially since the original transaction was from the closed period. Also, ensure logging in as the primary or company admin since it will require a password, depending on how you lock your book.

Here's how:

1. Head to Transactions, then Chart of accounts.
2. Click View register of the account that holds the transaction from the Action column.
3. Locate the transaction and select the check column until an R appears, which means reconciled.

However, if you're not the primary or company admin, you can contact the admin for the password if necessary.

Moreover, you might want to scan this resource whenever you need guidance on resolving beginning balance discrepancies when reconciling your transactions: Fix issues for accounts you've reconciled in the past in QuickBooks Online.

Feel free to add a reply to this post if you have additional questions when manually reconciling a transaction or other related concerns in QuickBooks Online. We'll be around to help.