Voiding a check from a prior period that will not be reissued

AccountingClerk1900 · ‎January 24, 2024

A few months ago I created a Bill and a bill pmt-check. The Vendor no longer needed the check so it was given back. This happened about 2 months ago and I still need to Void the check in QB. I do not want to affect the previous periods as the books have already closed and locked with a passcode. I tried just using the Void feature in the "bill payment(check)" screen but it would make the bill available to pay again which is not what I need. How do I void the check when the period is closed and the check does not need to be reissued?

Update-

I made a journal entry but I want to make sure this is correct:

Account Debit Credit Memo Name

Checking account $99 To void check#... Vendors name

Expense account $99 To void check#... Vendors name

Rainflurry · ‎January 25, 2024

@AccountingClerk1900

You got it. That journal entry works. It deposits the cash to offset the check and reverses the bill.

View solution in original post

Rainflurry · ‎January 25, 2024

@AccountingClerk1900

You got it. That journal entry works. It deposits the cash to offset the check and reverses the bill.

JBJSMC · ‎September 10, 2024

I had the same problem and copied your journal entry. That balances my bank and expense accounts, however, since we have to send a form 1099NEC to this vendor at year end, the amount on the 1099 will be too high, as the payment is still recorded in their vendor register. Is there a way to remove the payment from the vendor?

Rainflurry · ‎September 10, 2024

@JBJSMC

Good point. In that case, create a credit for the vendor for the expense. Then, create a bill and list your bank account on the Expenses tab for the same amount. Then, apply the credit to the bill. That reduces the expense for the vendor and should reflect on the 1099 and it increases your bank account by an offsetting amount. I think you can do the same thing in one transaction with a $0 vendor credit that lists the expense as a positive amount and your bank account as a negative amount but I think a separate credit and bill is cleaner in the vendor center.

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Voiding a check from a prior period that will not be reissued