When creating purchase orders i enter the part numbers but when i email it to my vendors, the part numbers does not populate. i have to manually add it to the description

Ensure that the Print on Form option next to the purchase is activated so that the part number will appear when sending an email to your vendor, Johnny.

To verify if it's already turned on, navigate to the Custom Fields menu. That way, the part number will be visible when emailing the purchase order to your vendor. Let me show you how:

1. Go to the Gear icon and choose Custom fields under the LISTS section.
2. Select the Add Custom field tab in the left corner.
3. Enter a name in the Name field.
4. Tick the Purchase Order checkbox.
5. Turn on the Print on the form beside the Purchase Order checkbox to show the custom field on printed forms.
6. Select Save.

To add an accepted purchase order to a transaction for your vendor, see this link: Add purchase orders to expenses, bills, or checks in QuickBooks Online.

Also, you can visit this link to learn more about the reports you can use for your purchase orders: How to run purchase order reports.

Please reach out to me if you need further assistance. I’m more than happy to help. Take care!

It did not work. On purchase order to be sent I only see description,qty,rate,amount

i need my product/service (part number) to be included. 

I have been going into the description and re-typing the part number. Annoying. 

Did not work. 

only description, qty,rate, amount comes up on the form when emailing to vendor. 

I need my product/service (my part number) to show up. I have been manually adding the part number into the description. 

I appreciate you for trying the suggestion my colleague gave you, johnny. 

Did you enter them in the SKU field? If so, it'll not show up when printing the PO form. You can manually enter them in the Description field when creating PO. 

You may also consider adding the part number in the Purchase Description so you don't have to retype it when creating a purchase order. This will ensure that the part number automatically generates and appears when you send the email to your customer. 

See the sample screenshot for reference.

However, if you've entered it differently, please provide details about where you first entered the part numbers. You can also include a screenshot. Make sure to cover all important details.

Additionally, you'll want to check this article for more details about adding an accepted purchase order to a transaction for your vendor: Add a purchase order to an expense, bill, or check. 

Please let us know if you have other concerns or have follow questions. We're here to help.

if i enter the part number in the product description, this means when i invoice my customer and I enter the part number that i am charging for, it will populate  for the customer and i don't want them seeing my part numbers.

@johnny-reliabled  I admit, I don't have an answer to your problem; I'm simply curious here.

Why exactly do you not want them to see your part numbers?

Let me provide more information of having a feature that will show the part number of your purchase order in QuickBooks Online, Johnny.

When you include the part number in the Product description, it will appear on the customer's invoice. As a workaround, you can manually remove it before sending it to your customer.

For now, I recommend sending feedback. Our engineers will take a look at your suggestions and may consider having this feature for future enhancement.

Here's how:

1. Go to the Gear icon.
2. Choose Feedback under Profile.
3. Enter your suggestion. Then, click Next.

Furthermore, to learn more about the possible reports that you want to utilize for your purchase orders, you can check out this article: How to run purchase order reports.

I'll be here if you need further assistance in managing your sales form in QBO.