@jmaurer1
1) A cash basis balance sheet, as you posted, should not have any Accounts Receivable (A/R) balance. My guess is that someone used a journal entry to post a credit to A/R when they should have used a credit memo. Credit memos are disregarded when a balance sheet is run on cash basis but will properly show on an accrual basis balance sheet.
2) The negative balance in accumulated depreciation is normal. That is the amount of depreciation that has been taken on the fixed assets listed.
3) The negative balance in Retirement Contribution Payable is odd, it's generally a positive amount and even then, this should not show on a cash basis balance sheet, only accrual. So, again, I suspect this balance was posted using a journal entry. The negative balance indicates that it has been overpaid by that amount. Double-click the amount to see a history of the transactions that have hit that account to see where it goes negative. If you can post a screenshot of those transactions, I can try to determine what's going on.
4) The negative balance in Shareholder Distributions is normal. That amount should be negative. However, to clean up your balance sheet, those should be closed to Retained Earnings at fiscal year-end. The totals are correct, it just looks messy.
The current assets, total assets and retained earnings should change at the end of each period so there's nothing unusual there. The fact that the cash basis balances do not change for A/R indicates that journal entries were used when they should have used a credit memo. There is still a small amount of fixed assets ($3,284) waiting to be depreciated. Most likely, that amount hit the books between 7-31-22 and 7-31-23.
