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J
Jessica L
January 27, 2021
Question

Time Tracking and Job Cost Report

  • January 27, 2021
  • 11 replies
  • 83 views

Hello,

I am hoping to get some assistance with time tracking and job costing reports. We recently started using Tsheets and we outsource our payroll to ADP. Everything I have found on tracking time to jobs includes a payroll feature. Is there a way to track time to jobs to show on our reports without using the payroll feature? We would like to make our reports a little more accurate by tracking our employee's hours. We charge a flat rate for our projects/service so the time entered will be non-billable. 

11 replies

Angelyn_T
Angelyn_TModerator
Moderator
January 27, 2021

Hi there Jessica.

 

I appreciate you for reaching out to us here on the Community page. I can share with you some insights about tracking employees' hours in QuickBooks Desktop.

 

If you only need to create a timesheet, yes, you can enter hours without a payroll subscription. However, it will not mark as cost into the business since timesheet is a non-posting transaction. If you want the activities or hours be transferred into paychecks, you need to have an active payroll service.

 

For the payroll options for QuickBooks Desktop, I recommend checking out these links:

 

 

If you don't want to purchase a payroll plan, you can record a check or a journal entry for any costs that relate to payroll.

 

On the other hand, you can open these articles for more tips about the time tracking feature in QuickBooks Desktop:

 

 

If you have any other questions about entering employees' hours, let me know by adding a comment below. I'm always here to help. Have a good one!

J
Jessica LAuthor
January 28, 2021

Ok, I am new to all of this with Quickbooks so please bear with me.... When I record our ADP transactions into the check register I enter them in a bulk fashion. 

 

Union Dues and Wages  - $$$$

Officer Wages - $$$$

Office Wages - $$$$

Programers - $$$$$

Payroll Expenses - $$$$

 

Some of our union guys will work multiple service jobs in a day, some 2 or 3 different jobs in a week. Would I have to record each employee check from ADP separately? If so, how would I record these checks without payrolls subscription correctly to get the time to relate back to the jobs? 

C
Candice14
Level 8
January 28, 2021

Good morning, @Jessica L. 

 

Thanks for reaching back out to the Community and adding some clarification about your question. It's my priority that you're able to set this information up in your QuickBooks Desktop account. 

 

You can do your payroll manually in your account to help with this issue. Don't worry. It only takes a few easy steps. Here' how: 

 

Note: Ensure that your computer is offline or not connected to the internet. 

 

  1. Go to the Edit menu. 
  2. Hit the Preferences option. 
  3. Choose the Payroll & Employees tab and then click Company Preferences tab. 
  4. Press the Full Payroll and Manual Payroll in the  "QuickBooks Desktop Payroll Features" section. 
  5. Tap OK. 

 

Once you're done, now it's time to create the manual payroll. 

 

  1. Go to the Help menu. 
  2. Click QuickBooks Desktop Help. 
  3. In the search bar, type Manual payroll and press enter on your keyboard. 
  4. Select the topic Calculate payroll manually (without a subscription to QuickBooks payroll). 
  5. Tap the manual payroll calculations link under the "Set you company file to use the manual payroll calculations" setting. 
  6. Choose the Set my company file to use manual calculations link. 
  7. Close and reopen QuickBooks Desktop. 

 

From here, you can create a payroll item and associate it with the check. 

 

These steps should do the trick. If you have any other questions or concerns, don't hesitate to contact me. I'm only a comment away if you need me. Have a great day! 

R
RB CO
September 23, 2021

Your response for using manual payroll in QuickBooks desktop is correct. Do you know if this work around for not using QuickBooks payroll is available in Project Costing in QuickBooks Online?

C
continea
Level 5
September 23, 2021

Hey RB CO,

 

Thank you for chiming in on the thread! To clarify are you wanting to run/calculate payroll manually without using one of our payroll services for QuickBooks Online? If that is the case, I have an excellent guide that shows you how to go about this step by step. 

 

 

Please let me know if you need clarification. I will be here to assist further! Take care for now.

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