Hi there, @beckymcconkey.
Let me share with you a possible reason why QuickBooks Online (QBO) switching your expenditure to the expense.
If your preferred delivery method for a customer is set to Print later, then Expenditure will save as a Check. To check this, please follow the steps below:
- Go to Sales, then choose Customers.
- Click the employee's name and hit Edit.
- Select the Payment and billing tab and verify if it's not set to Print Later.
- Change it if necessary and tap Save.
If the delivery method is correct, I'd suggest delete the expenditures and create the check.
Here's how:
- Go to the Expense tab on the left side.
- Locate the transaction, then click the small drop-down arrow under Action.
- Tap Delete.
Also, you can always open the Check Detail Report and Income by Customer Summary by going to the Reports page. This way, you can track your client's transactions. Then customize it to show the specific details.
Additionally, the Check and Expenditure in QBO are almost entirely interchangeable. Both Check and Expense report a transaction as an expense and a payment simultaneously. To know their differences, please check out this article: What is the difference between bills, checks, and expenses?
I've also added some pages about handling your vendor's transactions, reports, and other topics.
Please notify me if you have additional questions in your QBO account. I'm willing to provide answers.