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prefmaint
Level 2

Under Invoice it says pending non-posting

 
6 Comments 6
RaymondJayO
Moderator

Under Invoice it says pending non-posting

It's nice to see you here today, @prefmaint

 

The Pending Non-Posting status on your invoice means that it isn't final yet. This also doesn't affect your customer balance. 

 

To help remove the pending status, I'd suggest marking the invoice as final. This way, the transaction's amount will be posted on your customer's account. Then, you'll be able to send it to your customer. Just open the invoice, and click the Mark As Final button at the top of the transaction screen. See the screenshot below for your visual reference. 

MarkInvoiceAsFinal.PNG

 

Once your customer pays the invoice, use the Receive Payment feature to enter the payment in the program. Just go to Customers from the top menu. Then, select Receive Payments as seen in the screenshot below. To proceed with the steps, go through this article: Record An Invoice Payment

ReceivePayment1.PNG

 

Just click the Reply button below if you have other concerns. Have a great rest of your day, @prefmaint

prefmaint
Level 2

Under Invoice it says pending non-posting

Thank You! Yes that was it, been using quickbooks for 20 years and must have clicked on mark as pending by accident!!

prefmaint
Level 2

Under Invoice it says pending non-posting

Thank You! Yes it took care of it! Must have clicked on mark as pending by accident, been using quickbooks for 20 years and never had this come up!

RaymondJayO
Moderator

Under Invoice it says pending non-posting

Your response is awesome to hear, @prefmaint

 

I'm happy that my answer above took care of your issue about removing the pending status on your invoice. 

 

You can always run the Open Invoices report in the program. This lets you get all the outstanding invoices within a particular date. Just go to Reports from the top menu. Then, select Customers & Receivables and choose Open Invoices as seen in the screenshot below. 

OpenInvoicesReport.PNG

 

Additionally, you can customize customer reports to get the information you need for your business. This helps you effectively manage your income in QuickBooks. For more details, go through this article: Customize Customer, Job, and Sales Reports

 

Please know that I'm always here to help if you need further assistance. Have an advanced Merry Christmas and a Happy New Year to you, @prefmaint

3dsteel
Level 2

Under Invoice it says pending non-posting

Will putting an invoice in the pending non posting status effect sales tax reports? I have a customer who makes copies using our blueprint machine and I made an invoice with a running total of how many copies were made per day and will bill them quarterly. I'm thinking this might be a problem for monthly sales tax collections.

ShiellaGraceA
QuickBooks Team

Under Invoice it says pending non-posting

Thanks for joining us here today, @3dsteel.

 

I'll share some information about the Pending Non-Posting status on your invoices. While QuickBooks automatically calculates sales tax base on your invoices and receipts, changing the status to Pending Non-Posting won't affect your sales tax reporting. 

 

To verify, create an invoice with Pending Non-Posting status, then pull-up the Sales Tax Liability report. Here's how to get to the report.

  1. Go to Vendors at the top.
  2. Select Sales Tax, and then choose Sales Tax Liability.
  3. Change the Dates to include the invoice you've created.
  4. Click Refresh.

 

 

 

With the above steps, you're able to check your Pending Non-Posting invoices will not be included in your sales tax liability.

 

Check out this guide for more information about customer transactions: Get started with customer transaction workflows in QuickBooks Desktop.

 

Additionally, here's a link that'll help you manage customer-related tasks. It has our general customer topics with articles: Topics about your company's income and customers.

 

Please let me know if there's anything else I can help you with, or with invoices. I'll be around to assist you. Take care and have a great day ahead.

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