We have been using Classes to track job costs for years - we have over 4000 classes in QBO. How can we convert them to "Projects" so we don't go over usage limits?

Welcome to the Community, @PINLINE. I can provide clarification on using Projects.

Since you've referenced usage limits, I wanted to take a moment to let you know that inactive Classes will not count against usage limits. Should you have old Classes that you're not using, this would be one option for freeing up some space. For additional information on making them inactive and usage limits, please see the following articles:

• How to set up and use class and location tracking
• What are usage limits in QuickBooks Online?

While there currently isn't a way to automatically convert Classes to Projects, you can manually assign the transactions to a Project. I recommend the following article for insight on this feature: Set up and use the Projects feature.

Please also know that QuickBooks Online Advanced doesn't have any limits on the number of Classes that an account can have. This is in addition of other version specific features, such as Smart Reporting with Fathom and Simple Import Tool for Batch Invoices. You can read about these and more at the following link: QuickBooks Online Advanced Overview.

Should you have questions about this information, you can always find me here. Have a good one. 

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@David-212915 wrote:

Please also know that QuickBooks Online Advanced doesn't have any limits on the number of Classes that an account can have. 

 

 

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Really!  Good to know.

And it's not all that much more expensive; just 300% more !

What are the usage limits for the Projects feature?

Hi EMEL,

I've got some good news for you. The project feature isn't included in the list of the usage limits. Let me share with you the list.

• Classes and locations (combined)
• Chart of accounts
• Billable users
• Other user types (unbilled):
• Accountant
• Reports-only
• Time tracking-only

Please refer to this article for details: What are usage limits in QuickBooks Online?

You might also want to check our website for future reference: Help articles for QuickBooks Online.

Just scroll down to the "Inventory and projects" section.

If you have additional concerns, feel free to swing by anytime.