I want to batch enter checks and then print them. however there is no place to click print checks on the batch enter screen. so how do i get those checks to print.

maoacpa · ‎December 10, 2018

qbteachmt · ‎December 10, 2018

"'To Print' is really just a check number.

Unfortunately, that isn't true. It is a Status. You see the text, which is not always verifying the Status.

"2. Rather than enter a check number, type 'To Print'. As you start typing it should pop up"

Open any of these checks, where you see "to Print" from the Register view, to confirm the To Print box on the Ribbon is Checkmarked.

What happens is, you think you marked them To Print. But when you try to use Print Forms > Checks, there is nothing loaded into the Print Queue = that is Words, not Status.

View solution in original post

Anonymous · ‎December 10, 2018

You can also batch print from a check:

qbteachmt · ‎December 10, 2018

"'To Print' is really just a check number.

Unfortunately, that isn't true. It is a Status. You see the text, which is not always verifying the Status.

"2. Rather than enter a check number, type 'To Print'. As you start typing it should pop up"

Open any of these checks, where you see "to Print" from the Register view, to confirm the To Print box on the Ribbon is Checkmarked.

What happens is, you think you marked them To Print. But when you try to use Print Forms > Checks, there is nothing loaded into the Print Queue = that is Words, not Status.

nicoleemccabe · ‎December 10, 2018

Hm, perhaps it's because as soon as I start typing 'T...' it autofills, which leads me to believe QB recognizes it as a status change. If I continue to type the whole thing out manually 'T-o P-r-i-nt' it doesn't pick it up. So you're right, it's just words at that point.

qbteachmt · ‎December 10, 2018

You simply Confirm it. That's how you know what it is or is not doing. This is one of the may reasons why I recommend Not working in the Register view, in fact. Not all tools offer access to all functions.

Anonymous · ‎December 10, 2018

go to File > Print > Checks

nicoleemccabe · ‎December 10, 2018

'To Print' is really just a check number.

Notice that when entering checks one at a time, you can check the 'To Print' box and it changes the form from a Check Number field to say 'To Print'.

Same logic in Batch Entering:

1. Make sure you've got 'Number' selected as one of your columns to display (change via 'Customize Columns' button if not)

2. Rather than enter a check number, type 'To Print'. As you start typing it should pop up

3. Right click and 'Copy Down' to apply to all rows

dbbBrandon · ‎July 23, 2020

So is there a way to batch enter checks, but have them go straight to the print Que on QB online. Or is there away to select multiple checks that have already been entered and switch them to Print Later status?

JenoP · ‎July 23, 2020

Thanks for joining us here, dbbBrandon.

For now, there's no option to enter multiple checks in QucikBooks Online. You'll need to create or enter one check at a time. Checking the Print Later box will also be done one transaction one at a time.

Please keep us posted if you have other questions. We're always here to help.

dbbBrandon · ‎July 23, 2020

Thanks. I know you can batch enter checks on Quick Books Online. It would be really useful to be able to select "print later" when batch entering checks.

Fiat Lux - ASIA · ‎July 23, 2020

@dbbBrandon

Utilize the trial period of TPI to do so. You may import data in bulk and make sure to put "Y" in the field of "ToBePrinted" column.

https:// transactionpro.grsm.io/qbo

RefNumber

BankAccount

Vendor

PrintOnCheckName

TxnDate

Location

AddressLine1

AddressLine2

AddressLine3

AddressLine4

AddressCity

AddressState

AddressPostalCode

AddressCountry

PrivateNote

ToBePrinted

Currency

ExchangeRate

ExpenseAccount

ExpenseDesc

ExpenseAmount

ExpenseBillableStatus

ExpenseBillableEntity

ExpenseClass

LineItem

LineDesc

LineQty

LineUnitPrice

LineAmount

LineBillableStatus

LineBillableEntity

LineClass

101

Checking

Joe's Coffee

#########

12 Main Street

Suite 102

Albany

NY

12345

N

General Supplies

85.21

102

Checking

Costco

#########

PO Box 1000

Dallas

TX

28456

N

General Supplies

125

103

Checking

Property Mgmt Assoc

#########

PO Box 1800

Albany

NY

12345

Mar 2011 Rent

N

Rent

1000

dbbBrandon · ‎July 27, 2020

Hmm. This might be worth looking into. Thanks Fiat Lux!

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I want to batch enter checks and then print them. however there is no place to click print checks on the batch enter screen. so how do i get those checks to print.