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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

I am interested in receiving bank statements automatically via email with my clients bank accounts. This is coming from a bookkeeper's workflow. 

 

I am wondering if this is even possible with Wells Fargo, Chase, Paypal, and AmEX. I know the technology is there to have emails automatically scheduled and delivered on the 1st of each month to a specified email. But since I haven't seen this feature I wonder if the banks don't support this because of security reasons. Perhaps I'm wrong and someone is doing it.

 

If you are a bookkeeper, what is your system or process of receiving bank statements from your clients?

 

Steve Chase

Solved
Best answer August 25, 2017

Best Answers
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Level 1

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Hi Steve

Thanks for sharing your problem on this platform and giving us an opportunity to help you.

I think the best way (as mentioned by other advisor) is to get view only Access of bank accounts of which you want the statements. By this way u can not only get the PDF but also Excels format of Statements. As we know excels format are more helpful than pdf ,as these can be easily converted in to IFF, CSV format required to upload in to the Quick books.

 

Hope the information will help you

 

Best 

Dipanshu Tyagi

The Bookkeeper

+91-9911090356

dipanshutyagi2011@gmail.com

View solution in original post

16 Comments 16
Highlighted
Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

At Parkway we utilize Ledgersync for all of our clients. Ledgersync provides us a single dashboard to collect all of our clients statements, transactions and my favorite check and deposit images.  Even after converting most of our clients to QuickBooks Online, we find that it helped reduce the time spent on each month end close.  I also find it very useful for repair and rebuild projects.

While its not an emailed solution, it does provide them access to all your statements once they have been made available. 

Check them out at www.ledgersync.com

 

Matthew Fulton

Parkway Business Solutions

 

 

 

 

 

 

 

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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Most banks allow you to set up a view only user.   That is what I have my clients do for me so I have access.  

Highlighted
Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Linda, this is awesome!!! I will inquire how to set this up.  A view only is exactly what will help me work faster.

 

Steve

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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Thanks Matthew. I am seeing that organization of systems and processes is a key fundamental in this line of work.

 

Steve Chase

Highlighted
Level 1

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Yes, as long as your clients give you permission to set up an email account for them to receive bank statements, bills due, receipt fopr payment online, etc.  This is what I have done for my client but I also have their Power of Attorney

Highlighted
Level 2

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Hubdoc.com is great for that. You just have your client log into to their banking with their banking credentials, but through the hubdoc app.
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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

I keep hearing from more and more people that hubdoc is awesome. I was just on their website (again) but this time I clicked on their pricing and it looks like it is $20 a month. hmmm I will keep this in mind as my bookkeeping business grows.

 

Thank you @TSS_Accounting for the recommendation.

Highlighted
Level 2

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

It's an awesome tool.  Sometimes they run a special for QuickBooks ProAdvisors to get 20% off on the first 6 months.  They also give discounts for having many clients signed up with them.

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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

I love Hubdoc however, because of bank security, the will stop the feed and you have to answer security questions periodically. So if you have your own read only user, you answer your own security questions. $20 per client monthly. ProAdvisors get a free acct. discounts after 5 clients signed up. I love hubdoc for the import of bills etc.
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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Good information, thank you @lynda

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Level 3

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Me too.
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Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Remember it is a time-saver.  Especially if you have a client with really long invoice numbers, lots of invoices, etc.  Works great with clients that are contractors.  I have 2 HVAC contractors on it and a Home remodeler.  They used to have their vendors email me the invoices.  My email would be clogged up with hundreds of invoices (bills).  Now they go to the hubdoc email.  I have them preset to enter automatically (I still have to go in and job cost.).  Hubdoc is NOT a perfect science (yet) but gets better every day.  I used to think the $20/mo. Was too high, except now I can import the transactions using the app (plus get the bank statements with what I used to call "nagging".  You can bill out your "time" while the app does the work.  It is all part of the pricing.  

Highlighted
Level 1

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Hi Steve

Thanks for sharing your problem on this platform and giving us an opportunity to help you.

I think the best way (as mentioned by other advisor) is to get view only Access of bank accounts of which you want the statements. By this way u can not only get the PDF but also Excels format of Statements. As we know excels format are more helpful than pdf ,as these can be easily converted in to IFF, CSV format required to upload in to the Quick books.

 

Hope the information will help you

 

Best 

Dipanshu Tyagi

The Bookkeeper

+91-9911090356

dipanshutyagi2011@gmail.com

View solution in original post

Highlighted
Community Champion

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Thank you @dipanshutyagi20

Highlighted
Level 2

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Hi Steve, 

 

You might wanna check out filethis.com They'll automatically import the statements in a verity of Doc Folders. i.e. Google Drive, Dropbox, then the client can give you access to the Google Drive Folder or Dropbox etc.  

Best of all it's free for up to 6 Connections and weekly imports,  or for 50 dollars a year unlimited connections and daily imports.  but as @lynda said the bank may from time to time ask for the security questions, which the client will obviously have to take care of. 

Hope it helps. 

Highlighted
Level 2

Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

Almost all of my clients give me access to there bank accounts. This makes everything so much easier. It would waste to much time emailing the client every month to retrieve the bank statements. The client may forget or it may not be at the top of their priority. Remember, to be a bookkeeper trust needs to be established. If the client can't trust you then their will be problems. 

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