Does anyone know if you can you have bank statements automatically emailed to your bookkeeper?

At Parkway we utilize Ledgersync for all of our clients. Ledgersync provides us a single dashboard to collect all of our clients statements, transactions and my favorite check and deposit images.  Even after converting most of our clients to QuickBooks Online, we find that it helped reduce the time spent on each month end close.  I also find it very useful for repair and rebuild projects.

While its not an emailed solution, it does provide them access to all your statements once they have been made available. 

Check them out at www.ledgersync.com

Matthew Fulton

Parkway Business Solutions

Most banks allow you to set up a view only user.   That is what I have my clients do for me so I have access.  

Linda, this is awesome!!! I will inquire how to set this up.  A view only is exactly what will help me work faster.

Steve

Thanks Matthew. I am seeing that organization of systems and processes is a key fundamental in this line of work.

Steve Chase

Yes, as long as your clients give you permission to set up an email account for them to receive bank statements, bills due, receipt fopr payment online, etc.  This is what I have done for my client but I also have their Power of Attorney

I keep hearing from more and more people that hubdoc is awesome. I was just on their website (again) but this time I clicked on their pricing and it looks like it is $20 a month. hmmm I will keep this in mind as my bookkeeping business grows.

Thank you @TSS_Accounting for the recommendation.

It's an awesome tool.  Sometimes they run a special for QuickBooks ProAdvisors to get 20% off on the first 6 months.  They also give discounts for having many clients signed up with them.

Good information, thank you @lynda

Remember it is a time-saver.  Especially if you have a client with really long invoice numbers, lots of invoices, etc.  Works great with clients that are contractors.  I have 2 HVAC contractors on it and a Home remodeler.  They used to have their vendors email me the invoices.  My email would be clogged up with hundreds of invoices (bills).  Now they go to the hubdoc email.  I have them preset to enter automatically (I still have to go in and job cost.).  Hubdoc is NOT a perfect science (yet) but gets better every day.  I used to think the $20/mo. Was too high, except now I can import the transactions using the app (plus get the bank statements with what I used to call "nagging".  You can bill out your "time" while the app does the work.  It is all part of the pricing.  

Thank you @dipanshutyagi20

Hi Steve, 

You might wanna check out filethis.com They'll automatically import the statements in a verity of Doc Folders. i.e. Google Drive, Dropbox, then the client can give you access to the Google Drive Folder or Dropbox etc.  

Best of all it's free for up to 6 Connections and weekly imports,  or for 50 dollars a year unlimited connections and daily imports.  but as @lynda said the bank may from time to time ask for the security questions, which the client will obviously have to take care of. 

Hope it helps. 

Almost all of my clients give me access to there bank accounts. This makes everything so much easier. It would waste to much time emailing the client every month to retrieve the bank statements. The client may forget or it may not be at the top of their priority. Remember, to be a bookkeeper trust needs to be established. If the client can't trust you then their will be problems. 

Careful what you wish for.

I just learned that you should always get "view-only" access to clients' bank accounts because if the client (or client's business) ever owes back taxes, the IRS can and will go after all parties who had access to the accounts.

The IRS looks at it, "if you had the ability to access the funds, you should've paid the bill." So they will collect all back taxes from all individuals (and businesses) who had access.

I have not researched into this myself but was told there are lots of cases of this happening. (When I find the original post I learned this from, I will edit this post and add the link to it.)

So, to be safe, just get view-only/read-only access.