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How to remove old paid bills from bill pay screen

 
4 Comments
Highlighted
QuickBooks Team

How to remove old paid bills from bill pay screen

Hello there, kmbush56.

 

Here are some instances why paid bills still show on the bill page:

  • A check is created to pay the bill.
  • The bill payment was deleted/unlinked.
  • Damaged data.

We'll try some steps that will help you remove them from the bill pay screen.

 

If you've paid the bills using checks, you'll have to link them.  First, change the check's account to Accounts Payable. Here's how:

  1. Open the check.
  2. Change the account to Accounts Payable.
  3. Add the vendor's name in the CUSTOMER:JOB column.
  4. Click Save & Close.
  5. You'll receive a message, "You have changed the transaction. Do you want to record your changes?", choose Yes.

Then, here's how you can link it to the bill:

  1. Open the bill, then click Pay Bill.
  2. Make sure the bill is checked, then click Set Credits.
  3. Put a check mark in the credit, then click Done.
  4. Click Pay Selected Bills.

If the payment was deleted/unlinked, you'll want to recreate the bill payment or link it again. Here's how to link it:

  1. Go to the vendor's profile, look for the payment, then open it.
  2. Enter the amount in the AMT. PAID column, then click Save & Close.
  3. You'll receive a message, "You have changed the transaction. Do you want to record your changes?", choose Yes.

If this is a data issue, let's run the verify/rebuild data tool. The verify data tool recognizes data issues, then the rebuild tool fixes data integrity issues that the verify data tool discovers.

 

Feel free to drop a comment if you need further help or if you have other questions. Have a great day! 

Highlighted
Level 1

How to remove old paid bills from bill pay screen

Some of the bills in the Pay Bill Screen are no longer due to vendor. They are from a previously closed period. Can I make a "fake" check, create a credit, and then pay with the credit and then delete the "fake" check?

 

Thanks,

Karen

Highlighted
QuickBooks Team

How to remove old paid bills from bill pay screen

Hey there, Karen.

 

The process will still affect your balance. I suggest conferring with your accountant to know the best way to keep your books balanced. 

 

Don't hesitate to post anytime if you have other concerns! 

Highlighted
Level 1

How to remove old paid bills from bill pay screen

Kristine - I'm using QB 2016 for Mac. A bunch of paid bills showed up when I first switched over from a PC. I'm guessing this is due to corrupted data. They've been sitting in my 'Pay Bills' window forever and I want them gone. Some go as far back as 1998 and were paid with an old closed bank account. I haven't been able to follow your instructions. When I click on the paid bill (which shows as a negative amount) it opens the check, but I can't see where to change the account to 'Accounts Payable'. I played around with a really old one (1998) by deleting the bill payment, recreating the bill (using the original dates) and paying it from the right bank account. I then reconciling the bank account. I'm not sure that was the right thing to do, but it did remove it from the window. PLEASE HELP!

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