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Convert QuickBooks Desktop 1099 PDF files to IRS FIRE accepted file format ASCII.

Hello.  I am trying to submit my clients 1099's through the IRS FIRE system, but am not sure how to convert the PDF file created from QuickBooks to an approved file for submitting through the FIRE system.  Does anyone use the FIRE system and QuickBooks Pro desktop to submit the 1099's electronically?  The approved format is ASCII.  And do I still need to purchase 1099 forms to give to the vendors?  I do not see how to print the form from QuickBooks.  Any help with this would be much appreciated.

 

Thank you in advance,

 

 

(Title has been edited by moderator for clarity)

 

Shelly

Solved
Best answer 01-21-2018

Accepted Solutions
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Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

Hi.  If you have Adobe Acrobat, you can try this to save it as a txt file and see if it will work.  ASCII is just a text file, so it may:

 

  1. Launch Adobe Acrobat Professional or Adobe Acrobat Reader. Adobe Reader is offered free of charge by Adobe (adobe.com).

  2. If you are using Acrobat Reader, open the PDF file to be converted and select "File > Save as Text" from the menu bar. If you are using Acrobat Professional open the PDF file to be converted and select "File > Export" from the menu bar.

  3. Choose a location at which to save your plain-text file.

Good luck!  Please, let us know if it works, as I plan to use the FIRE system for the 2018 1099 filings.

6 Comments
Not applicable

Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

Hi.  If you have Adobe Acrobat, you can try this to save it as a txt file and see if it will work.  ASCII is just a text file, so it may:

 

  1. Launch Adobe Acrobat Professional or Adobe Acrobat Reader. Adobe Reader is offered free of charge by Adobe (adobe.com).

  2. If you are using Acrobat Reader, open the PDF file to be converted and select "File > Save as Text" from the menu bar. If you are using Acrobat Professional open the PDF file to be converted and select "File > Export" from the menu bar.

  3. Choose a location at which to save your plain-text file.

Good luck!  Please, let us know if it works, as I plan to use the FIRE system for the 2018 1099 filings.

Not applicable

Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

Did this work?  I'm planning to file using FIRE system as well for 2018.  Thank you.

Not applicable

Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

Did this work?  I'd like to use the fire system as well this year.  thanks!

Moderator

Re: Convert QuickBooks Desktop 1099 PDF files to IRS FIRE accepted file format ASCII.

Thanks for joining the Community, darlenebookkeeper.

 

I’m happy to assist so you can submit the 1099 MISC forms using the IRS FIRE System (Filing Information Returns Electronically).

 

Since the FIRE System only accepts the standard ASCII format, you’ll have to look for an in-house programmer or a third-party transmitter to convert the PDF file to the acceptable format.

 

You’ll see more details about the IRS FIRE System in the Publication 1220 article. If you want just the excerpt of this publication, visit the 1099 E-File Service article and scroll down to the most bottom part.

 

Just a friendly reminder, you also need to send 1099 copies to your vendors. In case you use the QuickBooks Desktop 1099 Wizard, it’ll give you an option to distribute the 1099 copies to your vendors via USPS mail or email. You can also download a 1099 PDF file and provide it to your vendor personally.

 

Refer to this relevant article for the detailed steps: 1099 E-File QuickBooks Desktop.

 

The steps above should help you submit the 1099 forms. Of course, let me know if you need anything else, I'm here to answer any questions and help you out. Have a great day.

Not applicable

Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

I'm interested in doing the same thing, would like to know if this method is acceptable to the IRS. Any feedback on this process?

Thank you!

Judi

 

Anonymous
Not applicable

Re: How to convert 1099 Misc from QB Desktop to format to submit through IRS FIRE system

Hi, @JudiBookkeeper.

 

I can help provide clarification about the standard format that's acceptable to IRS. Since the FIRE system does not provide fill-in forms, you'll need to have a third-party transmitter to put the file in the standard ASCII format, as suggested by my colleague @PreciousB

 

A scanned or PDF copy will not be accepted. Additionally, a Transmitter Control Code is required to transmit information returns through the FIRE system. 

 

You'll see more details on this link: https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire.

 

Please don't hesitate to ask if you have additional questions about the FIRE system. I'm here to help however I can.

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