How do I add the special additional assessment of 5% in the state of Minnesota for the UI trust fund in the Let's add your Minnesota tax info section?

1. Go to Taxes and select Payroll Tax.
2. Click on Resources.
   
3. Hit Tax Notice.
   
4. Follow the instructions displayed on the screen to submit your notice.
   
   

Thanks for the help Louise. Couple of quick follow ups just to make sure I understand. Sounds like the 5% MN UI additional assessment is not supported yet by QBO but is in the works. If it is not setup by the time we begin payroll, how do we go about covering this? Do we just calculate the amount and pay MN UI directly ourselves? Is there any resources from QBO on how this is handled by current employers in MN at this time while this is not supported?

Second item, I am assuming the tax notice being referred to is the determination from MN UI as to what our rates should be. When we get this it sounds like we can just send to QBO through the function showed and will get assistance in making sure we are setup correctly. Is that correct? If so, we will do so when we receive the notice. Is this an option for any type of tax notice we get payroll related as well?

Thanks so much for the information.

I appreciate your prompt response, Johnl8, and thank you for providing detailed information about your concerns regarding the additional 5% assessment for Minnesota. I'm here to clarify how you can manage this within QuickBooks Online.

QuickBooks Online supports the new Minnesota 5% additional assessment, which is automatically triggered when the UI Trust Fund falls below a certain level as of a particular date. No manual action is required from your side as it auto-calculates this assessment. The reply from my colleague LouiseG will be revised to prevent any misunderstandings regarding the new tax rate.

If this isn't set up yet when running your payroll, I'd recommend contacting our Live Payroll Support Team. They will assist you in understanding how to manage the calculation and input it into your QuickBooks account. To contact them, click on this article: QuickBooks Online Payroll Support.

Yes, you're correct with the second question. Once you have received the tax notice, please contact our Live Support Team, who can assist in setting this up correctly in your system.

Additionally, it's important to note that QuickBooks Payroll handles IRS forms 941/944, 940, and W-2, as well as state unemployment insurance, state withholding tax, and applicable local withholding taxes. For notices concerning other business taxes, such as sales tax, corporate income tax, and franchise tax, these should be directed to your accountant or tax advisor. For more details, refer to this link: Send your payroll tax notice.

Furthermore, in case you need to edit deductions and manage payroll items, you can open these links for guidance:

• Set up, change, or delete employee-paid payroll deductions.
• Manage your payroll items in QuickBooks Online Payroll

If you have further questions about the new rates for Minnesota or any other inquiries, please do not hesitate to reach out. I'm here to lend a hand. Take good care.

Thanks so much for the explanation JoesemM. Very helpful. Just to confirm I am understanding correctly, the additional assessment is just automatically triggered in QBO so there is not a place that I ever have to enter that in QBO and it will just not be removed when it is no longer needed. When you mention if this isn't setup when running your payroll to contact support, is there somewhere I should be looking when running payroll to verify it is setup?

Also, thanks for explanation on second part. I think I have it setup correctly but won't hurt to check and get assistance when I do have the actual notice just in case.

Thanks for the help.

Thank you for your engagement, Johnl8. I'm pleased to hear that the information provided by my colleague, JoesemM, was useful to you! I'm here to further clarify her response for better understanding.

Regarding your first question, you are correct. The additional assessment is automatically managed within QuickBooks Online (QBO), eliminating the need for manual input. This automation ensures the assessment will start and stop as mandated by state regulations without additional intervention.

For example:

• Juan made a gross of $1,000 for the pay period. His employer's SUI rate is 1.75%. 
• The MN SUI due is $17.50, and the Special Assessment due is $0.88 ($17.50 x 5%), not $50.00 ($1,000 x 5%).

For your second question about payroll: When you process payroll, you can check if everything is setup correctly by reviewing the tax details in the payroll summary before submitting. If you don't see the 5% additional assessment included and you believe it should be, that’s the perfect time to contact our payroll support team for assistance. Don’t forget to check their support hours ensure you reach out during the appropriate times.

It’s always good to double-check the setup, especially when dealing with specific assessments and state requirements. Getting assistance when you receive the actual notice is a wise step to ensure everything is handled correctly.

Additionally, if you need assistance with editing deductions or managing payroll items, you can follow these links for detailed guidance. They will provide step-by-step instructions to help you navigate through the process efficiently:

• Manage your payroll items in QuickBooks Online Payroll.
• Set up, change, or delete employee-paid payroll deductions.

I'll keep this thread open so you can always go back here if you still have questions regarding the Minnesota UI additional assessment. I'm here to assist you further!