Printing Prior Year W-2 Forms from 2023

When printing your previous W-2 and W-3 forms in QuickBooks Online, jpykevail. You can reprint them by accessing the archived forms on your Payroll Tax Center. I'd be glad to help you print them.

If you've already e-filed with us at that time, you can access it through your Payroll Tax Center. However, if you haven't found it in your archived forms, you may have filed manually outside QuickBooks.

To print your previous W-2 and W-3, follow these steps:

1. Log in to your QBO account. 
2. On the left panel, select Taxes.
3. Under Payroll tax, click the Fillings tax.
4. Click Archive, then filter the Start date and End date depending on when you've filed your W-2.
5. Once found, click the Printer icon to print it.

Furthermore, you can refer to this article to learn how to print your employee's W-2 and W-3 in QBO.

Additionally, if your employee finds a mistake in their W-2, you can fix it by visiting this article: Fix an incorrect W-2 and W-3.

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Thanks.  I don't have this as an option under the archive - only 940 and 941's.  

I appreciate your diligent effort in finding the W-2 forms from previous years so you can print them promptly, @jpykevail. Let me offer additional steps to locate this form successfully.

Aside from checking your previously filed forms in the Archived forms, we can also check your W-2 forms directly in the W-2s section under Filings & Forms:

1. Go to the Payroll tab and select Payroll Tax.
   
   
2. Click on the Resources, then select W-2s.
   
   
3. Click on the View or Manage W-2s option to access and print them.

Alternatively, if you're an employee who has been invited by your employer to QuickBooks Workforce, you can conveniently access your W-2 forms directly through the platform.

To begin with, here's how to access through QuickBooks Workforce App:

1. Go to Taxes, or More, then click W2s.
2. Click Download.
3. Select the W-2 you want to view or print.

If you're using QuickBooks Workforce through a web browser, please follow these steps:

1. Sign in to workforce.intuit.com.
2. Go to the Documents menu.
3. Select W-2s or Shared Documents.
4. Click the W-2 copy or document that you want to view or download. Then, you can print it after.

However, if you still can't access W-2 forms for the year 2023, I suggest reaching out to our Live Support Team. They are equipped with the essential tools and resources to help you navigate the process and ensure you can obtain your W-2 forms.

If you're either an employer or an employee and you discover an error on your W-2 or W-3 form, we have this helpful resource available that offers detailed guidance on how to fix the mistake: Fix an incorrect W-2 and W-3.

Accessing previous W-2 forms is crucial for accurate tax reporting and effective financial tracking and we want to ensure you have convenient access to these important resources. I'll be around to assist if you need further help. Take care.

This might be off topic, but how to I print or regenerate a W3 from 2023 if I forgot to file it? It's not in my archived or filed section and I need to refile it with the SSA ... 

Thanks!

Sorry that this might be off topic, but how can I file or regenerate a W3 from 2023. It's not in my archived or filed section. I need to submit it to the SSA.

Thanks!

Hello! The option to view the W3 form from 2023 is unavailable in the archive or filing section in QBO, @AndyM8.

Let me clarify the filing requirements for form W-3. The filing depends on the method used for the W-2 submission to the Social Security Administration (SSA). If you manually filed the W-2s, you'll need to file Form W-3 along with W-2 Copy A. However, if the W-2s were filed electronically, there is no need to file the W-3 separately.

Since you've mentioned forgetting to file the W-3, you can still do so by manually downloading the form from the IRS Website. To fill out the form, run the Payroll Tax and Wage Summary in QuickBooks to gather the necessary information to complete the form.

Here's how:

1. Go to the Reports menu.
2. Under the Find report by name dropdown menu, choose the Payroll Tax and Wage Summary.
3. Filter the date range to Custom, then enter the specific dates from 2023.
4. Click Apply.

Once you've prepared the W-3 form with the necessary data, you can submit it to the Social Security Administration (SSA).

For more information regarding the W-2 and W-3 forms, you can refer to this article: File your W-2 and W-3 forms.

If you discover errors in your W-2 form, find correction steps here:  Fix an incorrect W-2 and w-3 forms.

After filing, remember to print your W-2 and W-3 forms.

Additionally, if you're looking to streamline your financial management and ensure your books are always accurate and up to date, I highly recommend QuickBooks Live Bookkeeping. With QuickBooks Live, you can say goodbye to the stress of managing your finances alone. Your dedicated bookkeeper helps categorize transactions, reconcile accounts, and prepare accurate financial reports, so you can focus on growing your business.

You can always get back to us if you still have questions regarding your W-3 form. We, the Community is here to assist you!