cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Get unlimited expert tax help and powerful accounting in one place. Check out QuickBooks Online + Live Expert Tax.

Reply to message

View discussion in a popup

Replying to:
RheaMaeH
QuickBooks Team

Reply to message

Thank you for following up, Suren1223, and providing additional context. I understand the importance of accurately transferring your financial data, since these transactions, vendor information, and reconciliation data is the backbone of your company. Let me provide some guidance about how to approach this task systematically.

 

As my colleague mentioned, QuickBooks Online (QBO) does not support direct transfers of transactions between accounts. However, there are several strategies we employ to streamline the migration. I recommend exploring third-party applications specializing in data migration, as these tools help facilitate a smoother transfer of your transaction data.

 

If you need to migrate old bank transactions, you may upload them directly into QBO. Start by downloading CSV files of your transactions from your bank's online portal; most banks offer options to export transaction history in this format.

Here’s how to import the transactions:

 

  1. Go to the Transactions menu and click Bank transactions.
  2. Select the blue tile for the account you want to upload the transactions into.
  3. Tap the drop-down list for Link account, choose Upload from file.
    Screenshot 2025-02-14 105606.png
  4. Click Drag and drop or select files and select the file you downloaded from your bank. Then hit Continue.
    Screenshot 2025-02-14 105618.png
  5. In the QuickBooks account dropdown, tap the account you want to upload the transactions into. Then select Continue.
  6. Follow the onscreen steps to match the columns on the file with the correct fields in QuickBooks. Click Continue once done.
  7. Select the transactions you would like to import and hit Continue.
  8. Click Yes to confirm
  9. When you accept your transactions, press Done.

 

Once you have the CSV files, upload them into the new client’s QuickBooks Online account. This method allows you to import historical data without entering each transaction individually.

 

The exported Charts of Accounts you've prepared can also be imported into the new client file. Similarly, vendors, customers, and items can be imported using QBO's built-in import/export features.

 

Please note sensitive information, such as bank and credit card details, cannot be transferred directly between accounts. You have to enter this information manually into the new client’s account to ensure both accuracy and security.

 

Regarding reconciliation data and reports, this does not transfer directly either. You may need to re-reconcile accounts in the new file or enter beginning balances that reflect the reconciled status.

 

Additionally, QBO Advanced provides essential data security features, allowing you to back up your company file so you always have a copy of your chart of accounts. You can also undo unwanted changes to vendors, customers, settings, and other data, which can be particularly useful during your migration process.

 

I hope this information provides a clear roadmap for migrating your QuickBooks data to your new client file. If you encounter challenges during this process or have additional questions, please don't hesitate to reply below. We're here to assist you every step of the way.

View solution in original post

Need to get in touch?

Contact us