Hi there, carol20. I'm here to share additional insights about this.
In QuickBooks Online (QBO), the default Accounts Payable (A/P) is created during a company file setup or selected during conversion. To ensure your books are organized, it's recommended to use a single A/P. However, we're unable to set or change the default.
With regards to reclassifying your entries, only Advanced and Accountant users have this tool. You may want to consider upgrading or inviting an accountant.
Alternatively, we can merge the two A/P. Beforehand, keep in mind that this process is permanent.
To start, let's determine which one is the default. To do so, pull up the latest bill created in QBO. Then, run a Transaction journal report. From there, we can check which one the program uses. Here's how:
Next, we can start merging them. Make sure youβre in Accountant view. Then, take note of the details of the winning account. I'll show you how:
If you have all the info needed, let's handle the duplicate:
Once done, it merges the two, so you end up with one. QBO moves past transactions from the duplicate to the account you want to keep. For more details, please see this article: Merge duplicate accounts, customers, and vendors.
Additionally, I've added these resources that can help you learn more about managing your Chart of Accounts:
Please know that you're always welcome to reach out for further inquiries about managing and tracking your transactions, carol20. I'm always ready to help you out.