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Level 1

How to have two companies on one sign in

I would like to connect two companies to one sign in

Solved
Best answer 10-15-2018

Best Answers
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Level 6

How to have two companies on one sign in

Yes.  Here is an answer from  Alvarez, Intuit Employee:

Yes, you can have more than one QuickBooks Online company (account) with the same email address.

This is the information for signing up for  an additional company:

You can have multiple company subscriptions in Quickbooks Online and have as many QuickBooks Online companies as you'd like. Each QuickBook Online company you create requires an additional subscription.

If you are still within your trial period:

If you would like to create a new company, go to our list of products at http://quickbooksonline.intuit.com/finance-accounting-solutions and select which version you wish to start another trial for.

When you are at the startup interview, click Already have an Intuit user ID and sign in with the same credentials you have for your current company. If you want to have two separate sets of credentials, enter a new user ID.

NoteNote: If you plan to import data from a desktop version of QuickBooks, please be aware that this must be done within the first 60 days. For more details and special instructions on importing data, please see:

https://community.intuit.com/articles/1145375.

I hope that helps get the additional company set up.


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26 Comments
Highlighted
Level 1

How to have two companies on one sign in

This information is from a year ago. Has the pricing changed? Are the discounts still the same? Thanks!
Highlighted
Level 1

How to have two companies on one sign in

I WAnt to seperate the log in for two companies
Highlighted
Level 6

How to have two companies on one sign in

Yes.  Here is an answer from  Alvarez, Intuit Employee:

Yes, you can have more than one QuickBooks Online company (account) with the same email address.

This is the information for signing up for  an additional company:

You can have multiple company subscriptions in Quickbooks Online and have as many QuickBooks Online companies as you'd like. Each QuickBook Online company you create requires an additional subscription.

If you are still within your trial period:

If you would like to create a new company, go to our list of products at http://quickbooksonline.intuit.com/finance-accounting-solutions and select which version you wish to start another trial for.

When you are at the startup interview, click Already have an Intuit user ID and sign in with the same credentials you have for your current company. If you want to have two separate sets of credentials, enter a new user ID.

NoteNote: If you plan to import data from a desktop version of QuickBooks, please be aware that this must be done within the first 60 days. For more details and special instructions on importing data, please see:

https://community.intuit.com/articles/1145375.

I hope that helps get the additional company set up.


View solution in original post

Highlighted
Level 1

How to have two companies on one sign in

Do I have to pay twice for two companies?
Highlighted
Level 1

How to have two companies on one sign in

I cannot get this to be done. Is it possible to check if this is still applicable?

 

Highlighted
Moderator

How to have two companies on one sign in

I want to know more about your concern, chiangss.

 

May I know what error message did you encounter? 

 

Meanwhile, you can refer to this article on how you can consolidate your companies: How Do I Consolidate Multiple Companies Under One User ID?.

 

Any information and screenshots you can provide would be much appreciated. Thank you in advance!

Highlighted
Level 1

How to have two companies on one sign in

So, I just tried to do this. I want to have two companies / two subscriptions under one account - CompanyA and CompanyB

 

I signed up for a new subscription, under the same login for CompanyA. I gave it my CC number. It appears to have charged my CC, and I got a confirmation email.

 

However, I don't see any way to actually *create* the company. It never went through the interview so I could create CompanyB. Instead, it said "creating your account", spun for a bit, and then took me to the QBO dashboard for CompanyA. 

 

So now, how do I actually create CompanyB? 

Highlighted
Moderator

How to have two companies on one sign in

Thanks for following the steps, ParagPA.

 

In your Company A, you can switch from it to Company B. Let me show you how:

  1. In the Company A, click the Gear icon in the upper-right corner and select Switch Company.
  2. You'll see your email address that represents the Company B.
  3. Click on the email address under the company list.
  4. From there, you can set up the company.

Once you log in to your QuickBooks Online account, you'll see the two companies and switch between them.

 

Let me know if you need anything else.

Highlighted
Level 1

How to have two companies on one sign in

Can you make a youtube video? I honestly do not know why Quickbooks doesn't copy Xero when it comes to this. ITs so very confusing! 5 hours now I've tried to do this. I did this in 30 min with Xero but my bank would not sync. 

Highlighted
Moderator

How to have two companies on one sign in

I appreciate the feedback, Gregory.

 

I'll definitely let our Product Development Team know about this. It'd be convenient to have more tutorial videos for new users when working with QuickBooks. You can also personally send your suggestion by clicking the Gear icon and selecting Feedback.

 

Meanwhile, you can bring your Xero data to QuickBooks Online by importing a .CSV file. You can ask this file from Xero's support. Then, import it by follwing the steps in this article: How to Import Bank Transactions Using Excel CSV Files.

 

Let me know if you have other concerns that I can help you with. I'll be around!

 

 

Highlighted
Level 1

How to have two companies on one sign in

Just to clarify, does this mean I need to pay for multiple subscriptions? I have a corporate structure where I have a company set up for each side of my business so that we keep contracts, expenses and payroll separate. 

 

Can I set up 2 companies within QBO or do I have to pay for multiple subscriptions?

 

thanks!

Highlighted
QuickBooks Team

How to have two companies on one sign in

Yes, LoramaroL,

 

Each Employer Identification Number (EIN) requires a separate subscription. Please see this article for more information: Create or add another QuickBooks Online company.

 

If you have other questions or concerns, please don't hesitate to reach out to us. Thanks.

 

Highlighted
Level 2

How to have two companies on one sign in

What if the EIN is the same? It's basically the same company but we need to manage it with restrictions for reporting purposes. We shouldn't have to pay twice to do this. It does not seem right that in desktop you can create multiple companies but you can't do that in QBO.

Highlighted
QuickBooks Team

How to have two companies on one sign in

Hi concierge,

 

In addition to RenjolynC's answer, you'll pay per QuickBooks Online company. If you have two companies, you'll be billed for the two even if they are using the same EIN. On the other hand, QuickBooks Desktop is paid per software, not per company you create.

 

In your case, you might want to consider using the desktop version instead.

 

Feel free to post again if you have other questions.

Highlighted
Level 1

How to have two companies on one sign in

On the desktop version, I could have multiple companies for one purchase of QuickBooks. Now do I need to have multiple subscriptions for the same thing?

 

When money is transferred between companies, is there a way to create one transaction that does that in both companies simultaneously?

Highlighted
QuickBooks Team

How to have two companies on one sign in

Hello FD2019, 

 

In QuickBooks Online, one company file is to one subscription. You'll have to manually create the transactions to each company file since QuickBooks won't sync these transactions. 

 

Let me know if you need more help. Have a good one!

Highlighted
Level 10

How to have two companies on one sign in


@FD2019 wrote:

On the desktop version, I could have multiple companies for one purchase of QuickBooks. Now do I need to have multiple subscriptions for the same thing?

 

When money is transferred between companies, is there a way to create one transaction that does that in both companies simultaneously?


@FD2019 

 

"On the desktop version, I could have multiple companies for one purchase of QuickBooks. Now do I need to have multiple subscriptions for the same thing?"

 

 

YES in QuickBooks Online (QBO). One subscription payment will create one company file only. If you need to create multiple company files, you buy a subscription for each company file in QBO.

 

"When money is transferred between companies, is there a way to create one transaction that does that in both companies simultaneously?"

 

No. You can't do that in QBO or QB Desktop.

Highlighted
Level 2

How to have two companies on one sign in

the fact that I have to buy another subscription for QBO is crazy!! When I buy it it should come with 2-3 company limits...desktop allows for multiple companies -- online should too!! please move into the 21 century!!!

Highlighted
QuickBooks Team

How to have two companies on one sign in

Hi there, @wwampler.

 

I hear you and realize the importance of running multiple companies with QuickBooks Online. Allow me to provide additional insights into this concern.

 

QuickBooks Online manage your financial data on the cloud and it has more advanced feature than the desktop version. However, we're always open to innovations to provide you the best customer experience.

 

Our developers are constantly uncovering ways to improve the product and make it work the way your business needs. I'd encourage you to visit our QuickBooks Online Blog regularly to be updated with our latest news and updates including product enhancements.

 

Additionally, to give you more information about QuickBooks Online, you may read through these resources below:

I appreciate you sharing your thoughts with us. In the event that you should have questions about this, or need anything else, you can find me here. 

Highlighted
Level 1

How to have two companies on one sign in

This didn't work at all. I paid the trial and logged in withing my previous credentials and it just took me to the previous company... Now I'm probably getting double billed...

Highlighted
QuickBooks Team

How to have two companies on one sign in

Thanks for reaching out to us here in the Community, @zmartin.


The steps and articles provided by my colleagues should help you log in to both accounts. To determine why you’re routed to the previous company, I’ll have to check the email information and review account details.


I don’t want your private details shown here in the Community for its safety. I suggest contacting our QBO Care Team since they have tools to check billing details and email address in a secure space.


They can also provide more information about your subscription, and guide you through the steps on how to consolidate login credentials. To reach them, follow the steps below:

 

  1. Tap the Help icon to choose the Contact Us link.
  2. Input the issue in the field box and then hit the Let’s talk button to see the support information.
  3. Choose how you want to connect with us: Get a callback or Message an Agent.


For future reference, I’m also adding a link containing articles on how to start and manage a business: QuickBooks Resource Center.


If there’s anything else I can help you with, click on the Reply button below and post a comment. I’ll jump right back in to assist further. Have a good one.

Highlighted
Level 1

How to have two companies on one sign in

Merging information is not possible through the various versions of Quickbooks and will require hours of trying to re-enter data.  You will also not be able to talk to anyone that understands the various Quickbooks systems or files, the most you will receive after talking to one person is: 

 

"We are unable to transfer your data from our end. If it would be possible for us to do so, we would do it for you, but changing your email address on the Online would also change in Self-Employed as its 1 global account now.

Regarding your request, you have reached the end of the customer service.

 

Please any complaint, suggestions or questions you might have let me know here in this conversation."


 

Highlighted
Level 1

How to have two companies on one sign in

we are opening a corporation with 2 locations under the same name but want to be able to pull reports for each location but also for the corporation as a whole ....... is this possible?

Highlighted
QuickBooks Team

How to have two companies on one sign in

Yes, it's possible, 2111. I'll guide you all along.

 

First, let's turn on the location tracking feature. This helps you categorize your data from different locations or offices. Here's how:

  1. Click the Gear icon.
  2. Select Account and Settings.
  3. Go to the Advanced tab.
  4. Click the Pencil icon in the Categories row.
  5. Tick the Track locations box.
  6. Click Save, then Done

Next, let's add a location. Here's how:

  1. Click the Gear icon.
  2. Go to All Lists, then select Locations.
  3. Click New.
  4. Add a name, then click Save.

Then, when you create transactions, you'll have to add a specific location (refer to my screenshot).

 

 

Lastly, you can pull up the Profit and Loss by Location report. You can either customize it to show one location or leave it as is, so it'll show both locations.

 

Here's how to customize it to one location:

  1. Click Reports.
  2. Enter Profit and Loss by Location in the Find report by name field.
  3. Click Customize, then click Filter.
  4. Click the Location drop-down arrow, then select a specific location.
  5. Click Run report

I'll attach screenshots for visual guidance.

 

 

 

 

I'll provide an article about saving a customized report, so you'll no longer have to go through the customization process again. You can see these reports in the Custom reports tab. 

 

If you have more questions, please get back to this thread. We'd be happy to fill you in. 

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