Hi rebastill,

I love that idea, too. I recommend sending a suggestion from your QBO company so our engineers will know that you need this option. Simply click on the Gear icon and choose Feedback.

I see that my colleagues shared articles about the Receipt feature. Feel free to check them out for your additional reference.

Let me know if you have other concerns about features or anything with QBO. Take care and have a good one!

I have been asking about this feature for over a year now and it seems like this update hasn't been completed.  What is going on with getting this done?  I know this has been requested by MULTIPLE business owners and it strains reason that this hasn't been prioritized.  Please could you provide an update? 

Hey there, @Val_L. 

Thanks for following the thread and sharing your concerns. 

Please know that there are many requests for features to be added by our customers, and some take time to be added depending on the needs and request volume. Our product engineers are working continuously to improve the product's features.

In the meantime, I suggest checking back to our websites for any enhancements and announcements through these links:

• The QuickBooks Blog
• Firm of the Future

Let me know if you have additional questions or concerns. Take care and have a wonderful day! 

I’m also requesting that this change be made. The user profiles should have better options for limiting or allowing access to certain features. The receipt feature is useless if the administrator is the only person who can match and review receipts uploaded to Quickbooks. Has this been addressed? I also requested a service request months ago regarding the receipt upload feature using Google Drive. All receipts that were uploaded via google drive are missing from my file. I was told that the engineers were aware of this problem and were working on it. It’s been months without resolution. Quickbooks desktop is by far a superior product and yet the online version costs more and has less features?? How does this make any sense? I wish I had known this before converting to the online version 

Thanks for joining and bringing this up in the QuickBooks Community page, @Jackie38.

I definitely understand how it can be frustrating to sign up for a service and have it not work the way you think it should be. 

Added features in QuickBooks Online are based on the number of requests sent to our developers. The more request they'll get, the likely it'll be implemented in the future.

Since you've already sent feedback, let me send another one on your behalf as well. This way, we can increase its chances to be included in our future updates. 

Moreover, you can track feature requests through the QuickBooks Online Feature Requests website.

It's important that we always meet our customer's needs. While we continue to make improvements, I want you to be updated with the latest QuickBooks news and product release through our Firm of the Future site. This is where we share recent happenings and future developments, such as updates to newly added features.

If you have any other concerns, feedback, or questions, don't hesitate and come back to the Community, Jackie38. I'm always here to help you. Keep safe.

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@Jackie38 wrote:

I wish I had known this before converting to the online version 

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@Jackie38 

You should switch back to QBD. You can still purchase a one time license for QBD 2021 if required. 

Nope, Two years later they still don't know what they hell there doing. 

Any update on when the receipt capture feature will be available for employees who you want to give very limited access? I have quickbooks online and I was surprised to learn that I cannot create a user who can only upload receipts to quickbooks and have no visibility or editing capabilities to my quickbooks account. I seriously think that is the most important feature for any small business.

I'm here to share some updates about providing limited access, Brentwood1.

As of now, we're unable to provide receipt capture-only access to your employees. I can see how this functionality would be beneficial to your business. With this, I'd recommend sending feedback to our Product Development team. Doing so helps us improve the features of the program.

Here's how:

1. Go to the Gear menu and then select Feedback.
2. Type in your feature request in the description box.
3. Once done, click on Next.
   

You can track feature requests through the Customer Feedback for QuickBooks Online website.

Additionally, I've added resources that'll help you learn more about the different options for user roles and access permissions: 

• Usage Limits in QuickBooks Online
• User Roles and Access Rights in QuickBooks Online

Please keep us posted if you need additional assistance in adding and managing users in the program. It's our priority to keep your data secure.

Yes I agree the feature to have a user be able to upload or email receipts to QBO but we don't all users that can do that to also be able to edit other things in QBO, I should be able to make a standard user with access set to none, be able to upload receipts via the app or Email to the *@qbodocs.com address, If the admin gives them permission in the Manage receipt senders section. this is a simple coding fix for the software team. 

Think about it , maybe I want an employee like a long haul commercial truck driver to be able to upload a fuel receipt but their job does not require them to be anywhere near the books. but yet for some reason we have to give them a dangerous level of access to be able to do that simple little thing. 

I've seen threads like this, requesting a setting to allow users to only be able to upload receipts, since 2019. Has there been any update significant update? 

Thank you for getting in touch with us, @mm1017. 

I understand you are looking for receipt capture-only access for your employees. However, we're currently unable to provide this feature. You will need to add at least one standard user to proceed.

We are aware of the importance of this feature for your business, and we appreciate your interest in it. Please send your Feedback to our Product Development team to help us improve the functionality of our program. Here is how you can do it:

1. Go to the Gear menu and select Feedback.
2. Type in your feature request in the description box.
3. Once done, click on Next.

You can also submit your feature requests through the QuickBooks Online Feature Requests website.

For future reference, you can refer to this article guide for detailed information on how to upload your receipts to QuickBooks Online (QBO). This method will save you time and help you keep track of your receipts from vendors with ease. Please visit the following link for more details:  Upload your receipts to QuickBooks Online

Should you have further questions about QBO receipts, please don't hesitate to return to the Community. We're always available to help you. Best regards. 

Consider having a expense/receipt management app to integrate with QBO as a workaround. One app costs $3 per active users / month.

QBO now has a feature that your employees can email pictures of receipts to your QBO receipt cache. It's been incredibly useful for our firm.

Follow the link below:

https://quickbooks.intuit.com/learn-support/en-us/help-article/accounts-payable/email-receipts-bills...

Any update on if limited user can snap receipts 

Thanks for joining this thread, @Mville.

Currently, limited standard users in QuickBooks Online are unable to capture receipts in QuickBooks Online (QBO). However, you can allow them to forward receipts as a workaround. To do that, please refer to this article: Email receipts and bills to QuickBooks Online.

We understand that this feature is beneficial to streamline your business processes. That said, I recommend submitting your feedback to our software engineers. This way, they can review your suggestion and may consider it for future product enhancements. 

To do that:

1. Go to the Gear icon.
2. Select Feedback.
3. Enter your feature request, then Next.

You may also keep tabs on the status of your recommendation by visiting our Customer Feedback page.

Moreover, it's important to categorize receipts to their appropriate accounts to ensure the accuracy of your books.

Feel free to return to this thread whenever you have other concerns about the snap receipt feature in QBO. The Community is here to help. Keep safe.

Has this been sorted?

Hey there, Izy. Your presence in the thread is highly appreciated.

At the moment, QuickBooks Online (QBO) doesn't have the option to grant employees access to capturing receipts only. Also, we can't provide an exact timeframe for when this feature will be available.

As a workaround, your employees can forward the receipts to QB via email. We'll extract the necessary information and create a transaction for your review. You can then make modifications to the receipt, allocate it to an account, or link it to an existing transaction in the Receipts tab. This way, you'll also have the receipt stored for tax purposes.

We understand the importance of this feature in optimizing your business processes. Therefore, I recommend sharing your feedback with our product development team for review and consideration.

Here's how to send it:

1. Navigate to the Gear icon.
2. Select Feedback.
3. Type in your comments or suggestions, then Next.

I'm dedicated to ensuring that your experience is as seamless as possible, so please feel free to reach out if you need any more help with QBO. Take care!