Removing an entry from Pay Bills

Hello, @AHCSS. 

It's great to see a new face within the Community! I can provide some information to help you get the answer you need to remove a Y/E adjusting entry from pay bills without unbalancing your Accounts Payable. 

To receive the best answer, I recommend consulting with your accountant. They'll be able to give you the advice you need to take the next steps to resolve this issue. 

Keep us updated on how the conversation goes with your accountant. We're always here to lend a helping hand. Take care! 

@AHCSS,

That adjustment must have a vendor name connected to it.

Go to the Open Balance report of that vendor and you should see there what the adjustment was meant to balance out.

There would probably be an unapplied credit against the adjustment.

Then go to Pay Bills, select that adjustment, click Set Credits and the unapplied credit should be available to use.

Select it and save it by clicking Pay Selecting Bills.

Let me know if this helps.

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The only thing in that vendor is that Y/E adjustment. so there is no in and out only the one amount that puts it into accounts payable to make the adjustment. that is what makes it show up in pay bills to begin with. so when I select it in pay bills there are no credits to apply. (Sorry should have mentioned that there are no credits to apply in the OP)

As stated above I've tried putting a credit in and applying it but that affects my accounts payable balance and then the adjustment we made to A/P is useless anyway so there would have been no reason to even put it in to begin with. So i'm in a bit of a pickle.

What I need (If it's possible) is a way to remove the amounts from pay bills but keep my accounts payable the same.

@AHCSS

Re: a way to remove the amounts from pay bills but keep my accounts payable the same.

This is obviously conflicting and cannot happen.

If an adjustment was made on a vendor having only this transaction, it was probably done to defer the overall AP balance for later and it would be expected to have the adjustment reversed in the following year.

If it was done by your accountant, all you can do is as @Candice C suggested to consult your accountant.

@AHCSS 

Do you owe the vendor the amount showing in A/P (Pay bills)?  If not, then why was there an adjusting journal entry (AJE) made and assigned to that vendor?  If you don't owe the vendor, then your A/P balance is not currently accurate and there shouldn't be an issue to offset that with a credit as suggested by @OnTrack Team.  Let me know if I'm missing something. 

I am having  the same issue except my boss made an accrual entry in June to accrue the expense and then reversed the accrual in August with an exact opposite entry...so an equal debit and credit to AP but it is still showing as OPEN in the vendor file...AP balance is clear but vendor stills say amount in OPEN??? Like said above, any entry made will affect cash or AP again and they are both correct. Why shouldn't a debit and credit to AP in the same amount not just wash out? And he did apply the vendor name in both entries.

The payment was probably not linked to the expense transaction, @Betty.

Thank you for ensuring the transactions are under the correct accounts. It seems that some steps were overlooked that's why there's an open transaction.

There are a few ways to zero out the overdue balance of your vendor. You can use the Pay bill feature or create a check. However, if you're using a JE about the debit credit you've mentioned, you can also link it to the bill. I'll walk you through each process so you can decide which one you'd like to use.

For Pay Bill:

1. Go to the +New, and select Pay bills.
2. Locate the transaction and enter the credit available.
3. Click Save and close.

For Check:

1. Navigate to the +New, and select Check.
2. Under Outstanding Transactions check the box for the deposit and supplier credit.
3. Tap Save and Close.

I'm adding these articles about paying bills and handling vendor credits for your future reference:

• Enter vendor credits and refunds in QuickBooks Online
• Enter and manage bills and bill payments in QuickBooks Online

You can run a report with vendor totals to view all the vendor payments. To modify it, refer to this guide: Customize reports in QuickBooks Online.

I hope this response finds you with a smile. I'm always here to provide help and answer any questions that you may have. Wishing you a lovely day!