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Setting the number of Companies.

I go to file open company and at the bottom it says set number of companies but the print is dim and it does nothing when I click on it.


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Re: Setting the number of Companies.

You need to have a company file open first.

QuickBooks Team

Re: Setting the number of Companies.

Greetings, @BC4.


Let me be the first to welcome you to the Community. I’d like to share a few details for why the Set number of previous companies option is grayed out and not clickable.


As what @Lexiesmemere mentioned, you can only click on the Set number of previous companies once you have a company file open inside QuickBooks. To do that, follow the steps below:
1.    Open QuickBooks and choose a company. 
2.    Log in with your company file credentials.
3.    Once you’re already on the Home screen, click on the File menu at the top.
4.    Choose Open Previous Company.
5.    Select Set number of previous companies.


I attached a screenshot for your reference.



This information should answer your question for why you’re unable to click the Set number of previous companies option in QuickBooks Desktop.


Should you need anything else or if you have clarifications, please don't hesitate to let me know. I'll be here to keep helping. Take care!

Not applicable

Re: Setting the number of Companies.

thank you so much for the screenshot.  I downloaded close to 20 companies today and made this change and it has not taken effect.  Any idea what I should do to fix it?  Only 4 out of the 19 are showing and I downloaded all of them.  thank you


Re: Setting the number of Companies.

Allow me to jump into this conversation, rfish.


I'm here to provide more troubleshooting options to show all companies you've downloaded in QuickBooks Desktop.


Downloading your QuickBooks company files and setting the number of companies to 20 should show all of them. Since the problem persists, let's repair the software. Repairing replaces damaged installation files of the QuickBooks.


To repair, please follow these steps:

  1. Secure a backup copy first.
  2. Open Control Panel, click on Programs, and go to Programs and Features.
  3. Select Uninstall or change a Program.
  4. Choose QuickBooks and click on Uninstall/Change.
  5. If prompted, click on Continue and choose Next.
  6. Click on Finish and restart your computer for the changes to take effect.
  7. Then, open QuickBooks as Administrator.

I also suggest saving all the downloaded company files to one folder you specified.


For further guidance, you can check out this article that will help: Fix QuickBooks Desktop (Windows).


From there, you shouldn't have any further issues. Please let me know how it goes by leaving a comment below. I'll be here to keep helping.

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