QB Mac automatic assignment of expense account

It's my pleasure to assist you today, northbynortheast.

You probably set up a renaming rule that assigns your bank transactions directly to the expense account. To fix this, you can edit the renaming rule set in your QuickBooks Desktop for Mac so it will automatically assign to the correct account. Let me show you the steps on how to do it:

1. Go to your Downloaded Transactions.
2. Select the arrow next to the payee, then Edit Rule.
3. Choose Renaming Rules.
4. Click Edit on the rule you want to change.
5. Enter your changes, then select OK when you’re done.
   
   

All you need to know about managing rules can be found in this article: Manage renaming rules for payee names in QuickBooks Desktop for Mac

I'll leave you with a guide to know anything about QuickBooks Desktop for Mac: QuickBooks Desktop Mac 2021 User’s Guide.

Be sure to get back to me if you have follow-up questions. I'm always happy to help. Have a good day!

Thanks for your reply. Unfortunately, it does not help with assigning the correct account to a payee.

When I get to Step 3, I choose Edit Rule from the dropdown menu next to the payee name.

Then my only choices are selecting the downloaded payee name and renaming the payee. Nothing about account assignment. 

I also tried clicking on the Edit Renaming Rules arrow in the Downloaded Transaction toolbar. This gives me all the rules. Again, I can edit the names, but nothing about account assignment.

Any other ideas?

Hello, northbynortheast. 

To correct transactions that have already been renamed and added with the incorrect payee, you'll need to manually modify the transactions and change the account. Here's how:  

1. Open the Bank Register.
2. Locate the transaction make required changes with the correct payee or account.
3. Save your changes.

To make sure the downloaded transactions go to the right accounts, you can add and match them. 

You'll want to reconcile them to ensure they're accounted for correctly and make your books accurate.

Keep in touch with us if you have any other concerns or follow-up questions. Our assistance will be sent right away. Stay safe!

Thanks for your reply, but it does not address the question.

I'm having trouble changing the expense account assigned to a payee. I have no trouble changing the payee name.

Please see my original message for details.

I appreciate you for getting back to us, northbynortheast.

Let's edit the rule you created to assign the items to its correct payee. Here's how:

1. Go to your Downloaded Transactions.
2. Select the arrow next to the payee, then Edit Rule.
3. Select Renaming Rules.
4. Select Edit on the rule you want to change.
5. Click OK.

I've also added this reference when reconciling the transactions: Reconcile bank and credit card accounts (Mac).

I'm just a post-away if my assistance is in need about reconciliation. Have a good one!

Thanks for your reply, but it does not address the question.

I'm having trouble changing the expense account assigned to a payee. I have no trouble changing the payee name.

Please see my original message for details.

Let me provide you a few information about changing an account assigned to a payee, northbynortheast.

When you download transactions into your Bank Feeds, they are usually categorized as (Auto) Matched and (Need Your Review) Unmatched. If you don't have the option to change the category of your account, I suggest reaching out to our support team so they can double-check on this further. They have the tools to pull up your account in a secure environment. For more information, you can also read this article: Use renaming rules for Bank Feeds. 

In addition, you can add and match bank transactions in QuickBooks for Mac. Check out this article for your guide: Add and match transactions in QuickBooks Desktop for Mac.

Reach out to us if you have any other concerns about the assignment of the account. We're always here to help.

Same issue!  I have reached out and never received an answer that fixed the problem. Were you ever able to find a solution?

I'm joining this thread to shed some light on how you can disable the automatic assignment of accounts in QuickBooks Desktop (QBDT) for Mac, @abakker.

When this feature is selected, the Intuit Categorization Service will suggest ways to assign payees and accounts to your downloaded transactions. This service cleans up the data and makes working with downloaded banking transactions more efficient.

You can turn off the Intuit Categorization feature to stop assigning the incorrect expense account when categorizing your bank transactions. Follow these steps to turn this option off quickly:

1. Go to QuickBooks and click Preferences.
2. Select Online Banking.
3. Uncheck the “Use Intuit Categorization” checkbox.

I’m also adding this resource for your reference, where you can search for related articles whenever you have issues with QuickBooks: Help articles for QBDT Mac.

Please don't hesitate to add details below if there is anything else I can do for you. I'll be there to help with any QuickBooks-related concerns. Stay safe, and enjoy your day.

Hi.  You guys don't seem to fully understand what the original poster is asking about.

By the way, I turned off intuit categorization service because it creates more problems than it helps.  Also, it crashes the application.

There are rules on naming payees.  We all know that and the poster also seems to understand how to use and edit them.

However, there are also different rules that the application uses for assigning payees to accounts.  And, the intuit categorization service does not need to be on for those rules to be used.  Unfortunately, it is not clear how to edit those rules.  I don't think that there is a way to directly edit them, or is there?  That is the question that the original poster has, and I am sure many other users would like to know that also.

If there is no way to edit the account assignment rules, I believe that is an important feature that needs to be added, and I don't, and it is a feature that would not be very difficult for you to add.

So, please answer the question:  How do you directly edit the account assignment rules?  And, if there is no way to do this, can that feature be added to the application?

Let me share the steps on how you can submit your product suggestion, psoasmaj.

The Intuit Categorization Service suggests ways to assign payees and accounts to your downloaded transactions. You can turn it off to stop assigning the incorrect accounts when categorizing your transactions and proceed to manually categorizing your transactions instead.

Here's how:

1. Go to QuickBooks and click Preferences.
2. Select Online Banking.
3. Uncheck the “Use Intuit Categorization” checkbox.

I can see how the ability to edit assignment rules can benefit your business. However, the option to do so is currently unavailable. Therefore, I recommend submitting your comments so our product engineers can note the need for this functionality and consider it in future updates.

1. On the top menu, go to Help.
2. Select Send Feedback Online, and then Product Suggestion.
3. Enter your suggestions.
4. Click Send Feedback.

I’m also adding this resource for your reference, where you can search for related articles whenever you have issues with QuickBooks: Help articles for QBDT Mac.

Feel free to drop a reply below if there's anything more I can assist you with. I'm here to support you with any QuickBooks-related issues, psoasmaj. Take care and have a great day!