Unwanted deposits

I'm here to help you with deleting a deposit in QuickBooks Desktop, @BillWCH.

If there are multiple payments in one deposit, you can open the transaction and use the Delete Line option instead.

Here's how:

1. Click Lists at the top menu bar.
2. Click Chart of Accounts.
3. Double-click the account.
4. Double-click the deposit.
5. If you want to delete a specific payment, select it from the list.
6. Now click the Edit tab at the top menu bar.
7. Select Delete Line.
8. You can select Delete Deposit if you want to delete the entire deposit.

See the screenshot below for your visual reference. 

Aside from the Delete Deposit option, you can delete the incorrect deposit by following these steps:

1. Click on Lists at the top menu bar.
2. Select Chart of Accounts.
3. Select the your bank.
4. Locate and open the deposit.
5. Press on Ctrl+D on your keyboard.
6. Click on OK.
7. Select OK when ask to delete the transaction.

For further details about deposits, you can also check this article: Deposit customer payments.

Let me know if you have any other questions about deposits. I'm always here to help you.

If these payments correctly pay invoices, and there are duplicates of others that don't, then delete the duplicates from the deposits they're in (delete the offending/duplicate line(s) of the deposit(s)) and then add these payments to the deposit(s) in their place.

- Pick Delete Line from the Edit menu while a deposit line is selected.

- Click Payments at the top of the deposit window to add payment lines.

These are not helpful replies as they are about deposits ALREADY MADE into a bank account - my issue - see my original screenshot - is for payments TO BE deposited that I cannot delete without QB claiming that they apply to invoices.  

I appreciate your prompt response, BillWCH. Allow me to share additional input to help delete duplicate deposits in your account.

Beforehand, may I know what's causing the deposit transactions to duplicate in your file? Any additional information would be much appreciated.

If you have duplicate payments in a single deposit, you may refer to the insights shared by my colleague above. However, if some of the payments are correct while others are duplicates, you can delete the duplicates from the corresponding deposits by removing the offending line. Afterward, add the payments to the deposit(s) in their place. You may consider the information shared by BigRedConsulting.

In addition, one possible reason why these entries are duplicates is that the imported deposits from your bank are added instead of matching them to the transactions already recorded in QuickBooks. You may want to review them to further verify the entry.

Once everything looks good, you can start reviewing and reconciling your account to make sure they always match your bank and credit card statements.

I'll leave this thread available, so you can always reply below for any additional queries when managing payroll items in your account. Let me know anytime, and I'll be around to help. Keep safe and have a good one!

Once again - they are not DEPOSITS - they are PAYMENTS TO DEPOSIT - see the same screenshot. Will someone PLEASE tell me how to remove them??

I appreciate you giving us clarification, BillWCH. Let me share further details concerning the unwanted deposits in your QuickBooks Desktop (QBDT).

Please note that the payments shown in your PAYMENTS TO DEPOSIT tab are funds under your Undeposited Funds account. Selecting them will prompt you to post them in their appropriate bank account.

You can delete these transactions if you confirm they are insignificant or duplicates. However, deleting them will unlink your paid invoices. Should the actual payment leading to duplicates originate from your bank downloads, you can directly match them with the corresponding invoice in the system.

Additionally, refer to this article if you have deposited or reconciled payments and want to modify them without disturbing your reconciliation: Correct customer payments that have been deposited or reconciled.

Please inform me if you require assistance with your invoices or have more inquiries about customer payments. I'm prepared to offer help in any capacity possible. Stay safe.

RE: These are not helpful replies as they are about deposits ALREADY MADE into a bank account

Yes, that was already clear. That is why I mentioned that you should edit and fix the deposits, because they are not right if they do not include the payments that they, well, actually included.

RE: my issue - see my original screenshot - is for payments TO BE deposited that I cannot delete without QB claiming that they apply to invoices.

The message QB puts up means the payments are applied to invoices, as most payments are. It does not mean or say that you can't delete them.

I has assumed that these payments were real payments that you received against invoices.

- If that is true then you need to deposit them in QuickBooks, just as they were deposited in the real world. And if they are not included in the deposits in QuickBooks then the deposits need to be fixed.

- If they are not real payments that you actually received, then delete them.

The only thing that "worked" is fake depositing them and then fake reconciling them out of the bank account. They were linked to NO invoice.