Uploading & Categorizing Checks Received

Hello, Tom.

There are two ways to upload those customer check into QuickBooks Online. I'd be glad to lay down the details for each one. 

The first method is to simply use the Online Banking feature. If you have your bank connected to QuickBooks, you'll want to download those check transactions automatically. Then, categorize, match or add them to your books. 

1. Go to the Banking page. 
2. Select the bank account (if you have multiple banks connected).
3. Click the Update button.

After getting those checks, you can start categorizing them. 

If you don't have a connected bank, you can format an Excel file then upload it into QuickBook's Online Banking feature. Here's how:

1. After formatting your file, go to the Banking page. 
2. Click the Upload transactions button.
3. Look for your Excel file, then hit Next.
4. Follow the steps to map your file. 

For reference, I suggest checking out this article: Manually upload transactions into QuickBooks Online. 

The second method is to use a third-party app. There are a variety of apps that let you upload those checks. You'll want to browse for one by clicking the Apps menu then searching for it. I recommend using keywords such as "Import transactions" or "Check importer." 

Ready to see how much you've made after importing those checks? You can run a variety of reports to see your sales or transaction data. Check out the guides in our Reports topic articles list page. 

Need help managing your transactions or doing other processes in QuickBooks? Let me know by adding your concerns below. I'm always here to help. 

There are only three fields to populate: date, amount, and description. This doesn't do me much good since I also need to include the ref number (check number). Also, how do I get it so it shows up as "For Review?"

Good evening, @tlenzmeier. 

Thanks for reaching back out to the Community and adding some extra clarification. Allow me to give you some additional insight into importing your bank transactions into your QuickBooks Online (QBO) account. 

Having a reference/check number field when uploading these transactions can be very beneficial for your business. However, there are only those three fields that are available. You can add the number to the description to ensure the info gets into your QBO account. I'll send feedback to our Product Developers so they can consider this in one of the upcoming releases. They try to collaborate every request that is sent to improve the product for our users. 

As for your second question, once you've imported those transactions, they'll show in the "For Review" section of the banking page. Here's a guide that can give you more details: Categorize and match online bank transactions. 

Utilizing our tutorials page will help give you a better overview of our system to help your business. Check out our QuickBooks Blog to keep up with what's new in the product. 

If you have any other feedback to give us, don't hesitate to reach out. We want to ensure that you're able to get back on track. I value you and the success of your business. If you need any further assistance, feel free to ask. Best of wishes!