Why doesn't income under clients automatically show up under transactions?

I'm here to ensure we can figure this out together, smithzs-ece-gmai.

In Quickbooks Self-Employed, marking the invoice as paid will not automatically tag this as income since the Invoices are for tracking purposes only. What we need to do is to record the income through the Transactions page.

You can use this link for more information: Manually add transactions in QuickBooks Self-Employed.

To learn more information in managing QBSE, please refer to these resources:

• QuickBooks Self-Employed Overview.
• Updates to expense categories in QuickBooks Self-Employed.
• Schedule C and expense categories in QuickBooks Self-Employed.

I'm just a post away if you have any other questions.

I am not going through the invoices tab.  My employer uses Quickbooks for their payroll system, I see them under the "Clients" tab.  I click on the client and click on payment, and I can see the payment history.  Why does that not automatically show up in my "Transactions"?  Why is that a manual step?  For a high quality tool, I would expect that it should be automatically entered and accounted for.

I'm here to share more insights about how the invoicing feature works in QuickBooks, @smithzs-ece-gmai.

Creating an invoice in QuickBooks Self Employed is for tracking purposes only. If you connect your bank account, QBSE will automatically download the payment transaction.

Otherwise, you can assign the created invoices as an income by manually adding and categorizing the payment inside QBSE. Let me show you how: 

1. Go to the Transactions menu from the left panel.
2. Click the Add transaction button.
3. Enter the date of the payment under DATE.
4. Fill in a brief description of the transaction. 
5. Type the amount under AMOUNT. 
6. Choose a category for the transaction (in this particular case, we want to select Income). 
7. Click Save. 
   
   

Once done adding, it will display in the total income for the year. 

For additional information about this one, kindly open this article: Manually add transactions in QuickBooks Self-Employed.

To learn more insights on how to manage invoices in QBSE, feel free to check out these references: 

• What happens when you send an invoice?
• QuickBooks Self-Employed Overview
  
  

I've also added this resource to help you create a receipt image in QBSE: Record or attach expense receipts.

I'm just one reply away if you need help managing sales transactions in QBSE. I'll be here to ensure your success. Have a blissful day ahead. 

I don't like the part of manually adding in the transactions.  They should auto import based on when a client pays, or whatever.  Sounds like the only option is to link with a bank account to get it to auto create a transaction?  So based on this, I'll need to open a separate dedicated account for 1099 stuff.  I haven't created an LLC, which is on my list of things to do.

Hi there, smithzs-ece-gmai.

Thank you for coming back to QuickBooks Community to add clarifications about concern how transactions work in the system.

Yes, you're correct, the option is to link with a bank account to get it to auto-create transactions for the payment entries. To see how to perform this process, you can click our article: Connect bank and credit card accounts to QuickBooks Self-Employed.

Once done, I suggest creating and use rules to quickly categorize recent and past transactions in the QuickBooks Self-Employed.

Here's how:

1. Select Gear ⚙ and click Rules.
2. Choose Create Rule.
3. In the Description field, enter the customer or vendor you want to create the rule for. Select to check the Match exactly checkbox if you want QuickBooks to only use the rule when transactions match exactly.
4. From the Account drop-down menu, select the account you want transactions to go into.
5. From the Type dropdown, select Business, Personal, or Split. Then, If you want QuickBooks to categorize transactions, select the Category link and choose a category.
6. If the rule to apply to transactions you've already categorized, select to check the Also apply to past transactions checkbox.
7. Hit Save.

For additional information, you can click this article: Create rules to speed up reviews in QuickBooks Self-Employed. It also provides steps on how to Edit or delete a bank rule.

On the other hand, since you're using a QuickBooks Self Employed account, opening a separate dedicated account for 1099 stuff is not available.

Please click this article to see om how QBSE is designed to help you record your self-employed income and expenses, track mileage, and prepare your Schedule C: QuickBooks Self-Employed Overview.

If you have additional questions, please place a comment below. I'd be happy to help anytime. Take care, as always!

Seriously, I just started a free trial and cannot believe that the Invoices marked as "paid" don't become Income. Unbelievable. 

Seriously, it is crazy to me that Invoices marked as "Paid" don't automatically come in as Income. I am on a free trial and questioning if it's worth continuing with QB at all based off this alone.