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Want to use QB on two computers. How do I synchronize the two computers?

I will be the only user

Solved
Best answer 12-10-2018

Accepted Solutions
Established Community Backer ***

By back and forth with backup/restore a full company file...

By back and forth with backup/restore a full company file or a portable company file. To have just one company data file you have to have the file hosted or host yourself on a single always on computer.

Or use a remote desktop app and from second computer access first computer as if you were on it

View solution in original post

7 Comments
Established Community Backer ***

By back and forth with backup/restore a full company file...

By back and forth with backup/restore a full company file or a portable company file. To have just one company data file you have to have the file hosted or host yourself on a single always on computer.

Or use a remote desktop app and from second computer access first computer as if you were on it

View solution in original post

Established Community Backer ***

If these computers are in the same office and networked (...

If these computers are in the same office and networked (not wirelessly), you could purchase a second license, install it, and set the computers up in multi-user mode.

Frequent Explorer **

Re: If these computers are in the same office and networked (...

I just purchased QB2019 for MAC. I have a computer at home and my laptop that I take to the office and on location. Can I transfer the QB2019 data file onto a usb drive and then onto the other computer so I can use is when not at home? Two computers max will be used. Single user. or even use airdrop between the two computers? Many times they sit side by side.

Anonymous
Not applicable

Re: If these computers are in the same office and networked (...

It's nice to have you as part of the conversation, @mommie-salami,

 

I can share some insights about installing the software on different computers.

 

If you're using a single user license and is not using the file simultaneously, you're able to install QuickBooks on different PC. However, doing this does not automatically sync the data on both locations. You can, however, create a backup of your company file and restore it to the other PC using your USB. Let me guide you through the steps:

 

Step 1: Create a backup copy.

  1. Launch QuickBooks for Mac 2015 (if you haven’t already).
  2. Go to QuickBooks.
  3. Choose Preferences.
  4. Select Backup.

Step 2: Restore the file.

  1. Locate the backup copy and double click the .dmg file.
  2. Drag the company file (with .qbXXXX extension) to the folder where you want to save the file.
  3. Drag the Attached Documents Library folder (if applicable) to the same folder as the QuickBooks company file.
  4. Click the copy of the company file saved on the desired location or go to File > Open Company.

However, if you are using both PC's at the same time, and would want to sync your transactions automatically, it is best to purchase a secondary license to enable Multi-user mode. This feature ensures all users can access the file at the same instance. To know more about this, please checkout Step 5 of this article: Install and set up QuickBooks Mac Desktop

 

Please feel free to post an update below if you have additional questions. I'll be more than happy to help you at any time. All the best!

Frequent Explorer **

Re: If these computers are in the same office and networked (...

Thank you Jen, I am giving this a try. 

Not applicable

Re: If these computers are in the same office and networked (...

Jen, Do you have a quick guide to set up PC for multiuser? I just purchased 2019 pro desktop and bought the multi-license version.  I have never done this before.  We have always just had one computer and one log-in. I downloaded the software on both computers and have them both backed up - all the same info.    THanks for any help!!

Anonymous
Not applicable

Re: If these computers are in the same office and networked (...

Welcome to our forums, @Zube,

 

I appreciate the time you've given joining this conversation. It's my pleasure to help and guide you set up the multi-user feature for your QuickBooks Pro licenses.

 

Before we start, please make sure your PC meets the system requirements for QuickBooks 2019 to avoid compatibility issues when installing the program and enabling the multi-user network. Once done, follow the steps to install QuickBooks on your workstation:

  1. Download the software to your laptop through this link: Download QuickBooks Desktop.
  2. Complete the download information and click Search.
  3. Click the Download button.
  4. Once the download is complete, the installation will automatically start. If it doesn't, double click the installer file to proceed.
  5. Select Yes to All the hit Next.
  6. Mark the Software License Agreement then click Next.
  7. Enter the License and Product numbers, then hit Next.
  8. Pick the type of installation you want.
  9. Choose where you want to save QuickBooks.
  10. Pick a new install location or select Next to install to the default directory.
  11. Click Install.

Once installed, follow the steps found in this article to start the network: Set up multi-user network

 

To switch between modes:

  1. Go to the QuickBooks File menu.
  2. Choose either Switch to Single-user Mode or Switch to Multi-user Mode.

 

I'm also including some resources that walk a user through the install process:

 

I'm confident you'll have the software installed in no time. If I can be of further assistance, please let me know by clicking the Reply button below. Have a great day!

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