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Has anyone created new company files from existing one in Quickbooks Enterprise? Our files are two large and we are experiencing problems.
Creating a new company file from an existing one is easy, and I'm here to help you do it smoothly so you can get back to managing your business, calconst.
When your company file is too large, you can reduce its size using the Condense Data utility tool to streamline your data and improve its performance. Before doing so, make sure to reconcile all accounts, print all reconciliation and discrepancy reports, and create a backup of your company file for future use.
You can condense your company file by either removing selected transactions or keeping all of them. If you opt to condense your data by removing selected transactions, here's how:
If you prefer to condense data while keeping all transactions, please see the Condense your data section in this article for the complete guide: Use the Condense Data utility.
Please know that I'm just a reply away if you need further assistance creating a new company file. Take care, and have a good one.
Can you run the Condense Data utility? If you found error messages, your file is damaged. Consider to purchase a 3rd party condense service.
i really want to create a new company with just a couple of years of history by condensing the early years but have access to old company with the previous years. If I just condense it is the same as deleting. Why should I want to hire another third party, why isn't this simple in Quickbooks?
I appreciate your reply, @calconst.
Beforehand, I recognized how beneficial it is for you to condense your company data history seamlessly in QuickBooks Desktop (QBDT). I'll provide additional information about this.
The data condensation feature in QuickBooks is intended to streamline and reduce the file size by summarizing older transactions, which can affect data accessibility. Because condensing your data removes or deletes records for specific dates, creating a backup file is advisable first. This ensures you retain access to the original company file.
Here's how to create back up your company file manually in QBDT:
You can create a new company file and restore your backup to this file. This process enables you to keep a complete record of all historical data in a separate file, preventing clutter in your current working file.
After successfully backing up your data and creating a new company file from the backup, you can then proceed to condense the original company file.
Furthermore, if you wish to learn how to Schedule automatic backups in QuickBooks Desktop, you can check this article: Back up your QuickBooks Desktop company file.
Also, QBDT offers many excellent resources you can access at any time. To get started, feel free to visit our QuickBooks Help page.
I'm also adding this article to help you fix QuickBooks Desktop performance issues: Manage your data files to fix QuickBooks Desktop performance issues.
I'm only a comment away if you have any questions about condensing your data in QuickBooks Desktop, @calconst. Take care and enjoy your weekend!
I think this may be the best answer yet. We have been reading all we can and our QB is backed up every night to a T-drive and to the cloud. The files are very important to our company.
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